Research Administrator III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Research Administrator III (RA) is a high-level career position which supports the faculty and lab personnel in the Translational Science and Therapeutics Division by providing support in grants and contract management (Pre- and Post- Award), budget development and monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities.

This role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment supporting the program faculty. The position will work under the direction of the Program Operations Director and will act independently in performing daily responsibilities, partnering with program faculty, and interfacing with other departments as needed to provide efficient research administration.

This role will have the opportunity to work partially at our campus and remotely.

Funding Source Administration

Responsible for all pre- and post-award operations for each faculty in their assigned portfolio, providing operational oversight of the administrative implementation and financial management of research studies and associated agreements within the Program.
• Manages grant submissions and post award activity by conducting tasks such as:
  • Preparing grant application budgets
  • Completing/collating of all technical/non-scientific steps and assigned technical or scientific portions of funding/grant submissions
  • Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders
  • Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years)
  • Working with faculty to respond to requests from other departments and external organizations
• Perform post-award activities, including annual progress report submission and sub-award activation and management.
• Manage non-sponsored budgets, such as discretionary accounts and gift funds.
• Prepare monthly budget summaries and reports for PIs.
• May assist with fiscal management aspects of industry-sponsored clinical trials.

Fiscal Support

• Develop, monitor, track and forecast the budgets for a portfolio of projects with multi-variable aspects. (multi-site, sub awards, milestone-based budgets etc.).
• Monitor spending for adherence to grant guidelines and policies, as well as internal policies.
• Develop, run, and analyze reports to identify funding issues and develop recommendations.
• Develop customized report formats to share information with each faculty member and for broad audiences across the organization.

Regulatory Support

• Prepare non-scientific portions of regulatory applications/submissions related to human subject's research.
• Identify missing regulatory components that are required and resolve issues to ensure successful submission, modification, or renewal.
• Serve as a central point of contact to answer questions and facilitate solutions.
• Prepare/consult/advise PIs and maintain Data/Material Use Agreements and other data compliance documentation.

Administrative Support

• Identify administrative needs for the department or PIs; prioritize and ensure related tasks are completed.
• Delegate appropriate tasks to junior RAs and/or Administrative Coordinator and follow up as necessary.
• Oversee the management of projects including occasional event planning and special work groups.
• Communicate with other departments/entities on PI's behalf.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or 3 years relevant experience
• Minimum of 1 year experience managing federal and/or non-federal sponsored research.
• Advanced proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
• Ability to edit SharePoint sites or basic web pages
• Knowledge/prior experience with Enterprise Software Systems
• Ability to source data from systems and generate customized reports
• Efficiently planning, organizing, and prioritizing your work as well as that of others
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
• Prior experience or exposure to grant writing/applications

PREFERRED QUALIFICATIONS:

• Previous recent grants and contract management experience of more than 3 years.
• Able to understand, interpret and provide guidance relating to notices of award and terms/conditions for sponsored research.
• Budget development and management for multiple types of funding mechanisms (NIH, Foundation, Industry, and pilot funding.)
• Competency working with individuals in remote work setting
• Strong organizational and problem-solving skills and the ability to manage competing priorities.
• Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels.
• Ability to exercise sound judgement and make appropriate decisions.
• Proactive, can anticipate needs, and set and meet deadlines.
• Capable of working autonomously to complete assigned tasks with minimal supervision/direction.
• Prior administrative experience in a research or academic setting.
• Multi-project grants management experience with a wide variety of funding sources.
• Working knowledge of medical terminology and familiarity with Human Subjects Protection.
• Exposure to industry-sponsored clinical trials.
• Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $82,847 to $124,238, and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).