Project Coordinator - Research and Sponsored Programs

TITLE

Project Coordinator - Office of Research & Sponsored Programs

JOB SUMMARY

Performs coordinative work in day-to-day operations in order to develop and implement projects. As the primary administrative support for the Vice Provost for Research, Innovation, and Corporate Engagement, the incumbent maintains schedules, arranges travel, orders supplies, organizes central office files, and generally supports activities of the Vice Provost and the Office of Research and Sponsored Programs. Additional duties include assisting the Director of Operations and operations team on financial transactions such as purchasing, travel, initial review of payroll summaries and expense verifications on internal and external grants managed by the Office of Research and Sponsored Programs. Areas of concern include project development, financial management and administration, consultation operations, and planning. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Department Head or Supervisor

Supervises: May supervise Student Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

• Monitors activities of projects to assure that policies and guidelines are observed.
• Maintains calendars and schedules for the Vice Provost.
• Arranges and reconciles travel for Vice Provost.
• Collects project data for special reports.
• Supports budgeting.
• Tracks expenditures.
• Handles purchasing, travel, and operational expenses for ORSP.
• Provides guidance to TWU faculty on funding program applications and grant management.
• Provides administrative support.
• Develops and maintains an effective record keeping procedure.
• Ensures that support services are provided to the program and community.
• Observes work and safety rules.
• Monitors activities of projects to assure that policies and guidelines are observed.
• Collects and compiles reports as directed, including evaluations from campus visits.
• Maintains good public relations.
• Anticipates needs of the project and develops recommendations for filling these needs.

ADDITIONAL DUTIES

• Supports the Student Creative Arts and Research Symposium including program development, room arrangements, ordering, etc.
• Assists with reports required by federal agencies, THECB, and TWU faculty, departments, or administrative units.
• Performs other duties as requested.

EDUCATION

Bachelor's degree in area generally related to project content or assigned responsibilities, preferred.

EXPERIENCE

Two years of experience in generally related area.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Working knowledge of office practices and methods.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman's University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.