Admin Assistant to Exec Dir

University of New Mexico
Hourly: $18.81 - $25.56
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Nov 23, 2024
Requisition ID req31027 Working Title Admin Assistant to Exec Dir Position Grade 10 Position Summary *BEST CONSIDERATION DATE EXTENDED TO 11/14/2024* The Department of Dental Medicine has an exciting opportunity for an experienced full-time Admin Assistant to the Executive Director. As an important member the Admin Assistant will directly provide day to day support to the Department Chair and leadership. The ideal candidate will have experience working at the executive level in an academic or medical/dental administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail-oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interviews. The ability to maintain confidentiality is paramount. The Admin Assistant to the Executive Director's duties include: Overseeing and administering the day-to-day activities of the office such as handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support Providing assistance to the Department Administrator in problem solving, project planning and management, and development and execution of stated goals and objectives. Performing research/analysis on specific issues and independently prepare non-routine letters and/or reports. Serving as a primary point of direct administrative contact and liaison with other offices Organizing and facilitating meetings, conferences, and other special events Coordinating resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise in partnership with the Department Administrator. Overseeing the operation of office/administrative accounts and office purchasing Assisting in the coordination, supervision, and completion of special projects Assisting in the navigation of School of Medicine procedures Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. See the Position Description for additional information. Conditions of Employment Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Preferred Qualifications: Previous administrative experience Previous experience with Smartsheet/Microsoft Office Suite or other electronic tracking systems Strong organizational, communication, writing, and interpersonal skills Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Department of Dental Medicine (525A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.81 - $25.56 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 11/14/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. For best consideration please provide a cover letter and 3 professional references. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.