Admissions Coordinator

Position Details

University of Colorado | Denver

Official Title: Academic Services Intermediate Professional

Working Title: Admissions Coordinator

FTE: Full time (100% FTE) | Hybrid

Salary Range: $50,000 - $52,000

Position #00624266- Requisition #34900

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Admissions Coordinator will oversee domestic and international admission and records processes for both undergraduate and graduate business students. This position will assist the Assistant Director of Admissions and Senior Admissions Coordinator with hiring, firing, training and supervising student staff.

This position will suggest ways to improve admissions policies and procedures in the undergraduate and graduate admissions area for the Business School and will assist with updating the training manual as needed. As the primary in-person contact for domestic, international, and graduate Business School students, this position will communicate details on how to apply and what materials are needed while resolving conflicts that arise with documentation and application processing.

This position will maintain an admissions database system while implementing and monitoring compliance with university policies. Incumbents are responsible for collaborating with university offices to facilitate consistent communication with Business School applicants. This position will directly report to the Assistant Director of Admissions.

Admissions Coordinator

What you will do:

• Oversee admissions and records for the Business School.
  
  
  
  • 2,500 undergraduate applications and 1,400 graduate applications are processed in a year, and 4,000 student records are maintained.
  
  
  
  
• Serve as the primary email contact for the Admissions Office while addressing student inquiries and resolving issues with their application(s).
• Demonstrate a high level of responsibility while ensuring efficient and timely matriculation by entering accurate credential and education information for CUSIS and Slate.
• Manage verification of transfer credits, carefully analyzing transcripts to identify the corresponding institutions.
• Prioritize accuracy throughout the admissions process, recognizing the potential impact of incorrect data on the student's CU transcript and overall academic progress.
• Problem-solve on admission files while advising students on processes and deadlines.
• Assist with creating admission and records policies to improve processes and procedures.
• Provide office coverage when student workers are out of the office, ensuring that daily tasks are completed in a timely manner.
• Assist with updating and maintaining training manual as needed.
• Assist in the development, maintenance and execution of the communication plan for prospective and admitted students throughout the application process as it relates to what has been received, what is missing, and what is required once a decision is made.
• Handle and develop solutions to student questions, correcting application issues as primary email contact and in-person contact for domestic and international student applicants.
• Processes and evaluates foreign academic credentials as necessary, according to established CU Denver procedures and recognized best practices.
• Advise and counsels prospects, applicants, and students on Business School admissions policies and procedures.
• Develop and maintain close working relationships with CU Denver campus offices such as IA, ISSS, Office of Admissions K-12 Outreach, ASAC, Bursar's, Registrar's and Graduate Admissions areas.
• Assist with preparing new student orientations, open house, and information sessions.
• Attend meetings, conferences, and workshops to stay current on admissions-related issues. Primary contact for Slate Inbox, creating and improving snippets.
• Special projects and other duties as assigned vary throughout the semester.
• Process non-degrees and certificates.
• Process Intra-University Transfer (IUT) applications and Minor applications within OnBase and CU-SIS:
  
  
  
  • Index decision in OnBase.
  • Send out decision to Registrar's Office.
  
  
  
  

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $50,000 - $52,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by September 30, 2024. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Tanner Hivner at tanner.hivner@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Qualifications you already possess (Minimum Qualifications)

• Bachelor's degree in a related field.
• One (1) year of experience working directly with students in admissions in a higher education environment.

Substitution: a combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

• Two (2) years of experience working in a Business School Admissions Office.
• Master's degree in related field.
• Demonstrated ability to work with a diverse population.
• Experience working with Slate, OnBase, FileMaker or CRM system.
• Experience working with Microsoft Office products and Student Information Systems.
• Strong oral and written communication skills.
• Experience in an office environment.
• Demonstrated organization skills.

Knowledge, Skills, and Abilities

• Proficiency with all MS Office (MS Excel, MS Outlook, MS Word, MS PowerPoint) applications and the ability to learn and experiment with new software and systems.
• Advanced oral and written communication skills, with the ability to implement said skills.
• Effective interpersonal skills.
• Demonstrated independent problem-solving skills.
• Strong organizational and time management skills, to include prioritizing work, setting limits, attending to detail, and meeting deadlines.
• Ability to establish and maintain effective professional working relations with subordinates, peers, colleagues, associates, administrative staff members, faculty, and personnel of external agencies and organizations.
• Ability to create and maintain a workflow to track multiple steps in a process and enable the most efficient execution of the process.
• Ability to take initiate after direction using independent judgment; proven ability to collaborate as a team player.
• Ability to manage multiple demands independently with minimal supervision.
• Ability to handle frequent interruptions in a positive manner.

Conditions of Employment

• Occasional work during the evening and/or weekends may be required.
• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.