Service, Equipment, & Supply Contract Administrative Support

Job Summary

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Employee may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Essential Functions and Responsibilities

The Contractor shall prepare procurement packages for services, equipment and supply contracts.

• Work with end users to develop written requirements documents: PWS, Statement of Work (SOW) or Statement of Objectives (SOO).
• Assist end user with market research and development of the Independent Government Estimate (IGE).
• Assist end users in development of the Quality Assurance Surveillance Plan (QASP).
• Develop list of Government Furnished Equipment (GFE) for service contracts.
• Identify the need for the Request For Services Contract Approval Form (RSCAF), track submission through electronic routing system (LiveLink) and track status until approval.
• Prepare Program Budget Advisory Committee (PBAC) justifications.
• Insure local databases (Acquisition Workflow and Electronic Data Management System) have final documentation uploaded and status and dates maintained and accurate.
• Create Purchase Request in General Fund Enterprise Business System (GFEBS).
• Coordinate and maintain Operational Security (OPSEC) checklist, reviews and letters.
• Provide the acquisition agency, United States Army Medical Research Acquisition Activity (USAMRAA), with required supporting documents via Virtual Contracting Enterprise (VCE) Paperless Contract Files (PCF).

Deliverables:

Deliverable 1: OPSEC Checklist

Deliverable 2: Service Requirements Document

Deliverable 3: Market Research

Deliverable 4: QASP

Deliverable 5: RSCAF

Deliverable 6: PBAC Justifications

Deliverable 7: IGE

The Contractor shall facilitate requirements throughout the award process.

• Assist end user with development of any additional acquisition documents required during the award or negotiation process. (i.e. Sole Source Justifications, Evaluation Criteria, or other related documents).
• Facilitate issue resolution that arises during the award process, directing all responses to the Contracting Activity.

The Contractor shall provide post award management for service, supply and equipment contracts.

• Coordinate with TATRC Hand Receipt Holders to insure Property Book Office has all required documentation to support updates to hand receipts. This includes GFE issued to Contractors, and invoices for equipment that has been received.
• Track due dates for service contracts and subscriptions, and insure process is started to renew within published acquisition lead times.
• Work with COR, Contractor, contracting agency and/or Defense Finance Accounting System (DFAS) to resolve any billing or payment issues. Insure documentation of issue is maintained in electronic database.
• Assist CORs with tracking expenditures against awards, and with managing ceilings on Indefinite Delivery/Indefinite Quantity (IDIQ) awards.
• Provide financial report data for service contracts and data for information taskings for service contracts.

Other duties as assigned.