Business Support Admin

About Crisis24

Crisis24, a GardaWorld company, is widely regarded as the leading integrated risk management, crisis response, consulting, and global protective solutions firm, serving the world's most influential people, disruptive brands, and prominent organizations. Championed by our advanced Global Operation Centers and our skilled team of intelligence analysts, we offer highly specialized services, security and consulting, with the technology and AI to power it all across the globe.

At Crisis24, we go beyond mere employment; we pave the way to a realm where your skills become instrumental in shaping global security, guiding clients through a multifaceted and challenging landscape. Your journey with us will be deeply fulfilling, driven by a powerful sense of purpose and accomplishment. Within our thriving environment, you'll discover abundant chances for both personal and career advancement. Seize this moment to push your limits, broaden your expertise, and elevate your professional journey to unprecedented levels. Join the Crisis24 team today and be a part of something extraordinary where growth and impact converge.

More information is available at www.crisis24.garda.com

Who We Are Looking For

A Business Support Admin is responsible for completing general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, and maintaining office equipment.

What You Will Work On

• Handling administrative requests and queries from senior managers and clients.
• Organizing and scheduling appointments, meetings, and events with admin software.
• Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed.
• Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies, and verifying receipt of supplies to ensure supplies are available and organized at all times.
• Book travel arrangements such as flights, hotels, and rentals for clients, executives, and agents.
• Prepare and modify documents including reports, emails, etc.
• Retrieve and sort incoming mail. Prepare labels and track outgoing mail requested by staff and clients.
• Communicate with IT Departments about any technical issues that arise with equipment, internet, or applications. Ensure that new employees receive their equipment and credentials.
• Flexible and able to adapt to change with procedures and systems.
• Ability to prioritizing workload to ensure deadlines are met.
• Excellent communication skills. Ability to convey information and instructions, both verbally and in writing; clearly, confidently, and concisely.
• Ability to manually enter data into databases and other sources.

Who You Will Work With

As a Business Support Admin, you will work directly within our Operations Department in our headquarters in Boca Raton, FL. You will correspond and partner with other teams such as IT and senior management.

What You Will Bring

• Critical thinking, evaluation, and analytical skills preferred.
• Proficiency in MS Office (MS Excel, Outlook, and PowerPoint, in particular).
• Winteam experience is a plus.
• Prior bookkeeping or administrative experience is preferred.
• Strong organizational skills with the ability to multi-task.
• Multilingual candidates preferred.

Information Security

Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement.

Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.

• Boca Raton, FL, USA