Store Installations Coordinator

The Store Installations Coordinator provides critical administrative and operational support for new, relocated, and existing store projects. This role manages purchase orders, invoices, budgets, utility setup, and project documentation while serving as a key liaison between store teams, traveling colleagues, and internal departments. The coordinator also oversees department equipment, office supplies, and vendor support, while ensuring accurate financial tracking, purchasing compliance, and timely processing of project-related expenses to support successful store operations and installations.

Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company's staff, employees, and business relationships.

1. Provide Administrative Support for New and Existing Stores

• Initiate and manage purchase orders (POs), invoices, and budget requests through Coupa.
• Establish and transfer utility accounts for new and relocated store locations.
• Maintain project documentation, shared tracking sheets, and task management systems to support project execution and store operations.

2. Serve as Liaison to Field and Traveling Colleagues

• Respond to and coordinate calls, emails, meetings, and requests from store teams and traveling colleagues.
• Direct inquiries to appropriate departments and ensure timely follow-up and resolution.
• Act as the primary point of contact for accessing project files, documentation, and shared resources.

3. Oversee Team Equipment, Supplies, and Office Support

• Manage the procurement, leasing, maintenance, and replacement of Real Estate department equipment and machines.
• Coordinate ordering and distribution of office supplies and operational materials.
• Assist with Atlanta office and building-related requests, coordinating with internal support teams and vendors as needed.

4. Manage Purchase Budgets and Financial Allocations

• Monitor project and departmental purchasing activity to ensure compliance with budget requirements.
• Submit allocations and financial coding accurately and within required deadlines.
• Process and reconcile P-Card purchases with appropriate cost distributions and supporting documentation.

Required:

• High school diploma or comparable certification (e.g. GED).
• 3 years of prior administrative support experience.
• Computer skills, including proficiency with Microsoft Word, Excel, and Powerpoint.
• Good written and verbal communication skills.
• Ability to interact effectively with employees, customers and the public.
• Strong organizational, prioritizing and follow-up skills.
• Ability to handle multiple tasks simultaneously.

Preferred:

• Experience in a real estate or construction management setting.
• Proficient with project management software.

Travel:

• 10%