Payroll Tax Specialist

Purpose

Under general supervision, assists with Federal, state and local payroll tax audit, compliance and reporting requirements. Collaborates with various state and local taxing agencies to resolve issues. Will conduct audits of wage and tax data and employee tax setup and coordinate corrections as needed. Researches tax and other payroll-related Federal, state and local regulations and recommends appropriate company policy, procedure and/or process changes. Will be a major contributor in a successful quarter-end/year-end and will participate in all quarter-end/year-end activities including W-2 accuracy and compliance.

Remote TX or NC position. Come work with us!

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works in collaboration with payroll tax service provider to research and reconcile tax fallout issues and address agency notices.
• Reviews and reconciles monthly, quarterly and annual filings as prepared by payroll tax service provider.
• Assists in the preparation of amendments as necessary for all payroll tax related jurisdictional reporting.
• Identifies and prepares new state, local withholding and unemployment registration accounts with various taxing jurisdictions to be reviewed and approved by manager.
• Researches and accurately resolves agency notices in a timely manner. Request abatement of tax penalties.
• Manually complete and submit tax returns not supported by payroll tax vendor accurately and timely.
• Review SUI tax rates for accuracy and notify payroll tax vendor of changes.
• Review and reconcile quarterly multiple work site reports.
• Work with acquisition team on assessing special tax implications.
• Gathers data as requested to support internal and external audits. Assist with the implementation of process improvements as needed based upon audit findings.
• Ensures that all transactions are properly supported and are in accordance with accounting practices and other regulatory requirements.
• Supports the Accounting team in reconciling payroll taxes to the general ledger.
• Reconcile payroll reports to 941s and W-2 forms.
• Oversee W-2 corrections for employees and IRS.
• Ensures compliance with records retention policies and requirements.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

COMPETENCIES

• Strong analytical skills, and proficient skills in Microsoft Excel and Word
• Working knowledge of payroll tax quarterly/annual reconciliations
• CPP accreditation is a plus
• Strong research and follow-through skills
• Set priorities, meet deadlines and multi-task with minimal supervision while maintaining organization
• AA degree or equivalent combination of education, training and experience
• Thorough understanding of IRS, DOL, and FLSA regulations
• Ceridian Dayforce payroll/tax system preferred
• Strong knowledge of legal and compliance issues
• Filing of multi-state tax returns, state withholding returns and unemployment returns
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality
• Complete understanding of Sarbanes-Oxley and other generally accepted business controls.

MINIMUM REQUIREMENTS

• 3-5 years' tax experience in a large multi-entity, multi-state, multi-local environment is a must.
• Ability to solve complex multi-state payroll tax issues
• Experience working with payroll tax filing systems
• Ability to negotiate positive resolutions with customers and payroll tax agencies

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The work environment and physical activity described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.