Prevention Manager

$66,300 - 70,000 / year

Position Summary

The Prevention Manager provides supervisory, programmatic, compliance, and operational support for Prevention Services under the direction of the Director of Prevention Services. The Prevention Manager supports the day-to-day management and implementation of prevention programming across assigned sites and initiatives, including the P.O.W.E.R. program. The role supervises designated prevention staff, monitors program quality and service delivery, supports regulatory and funder compliance, including the New York State Office of Addiction Services and Supports (NYS OASAS) and New York City Department of Health and Mental Hygiene (DOHMH) Prevention contracts, strengthens data and documentation practices, and helps ensure consistent implementation of evidence-based and evidence-informed prevention strategies. Prevention Services uses a comprehensive approach that promotes substance use prevention, positive youth development, social-emotional wellness, healthy relationships, violence prevention, family strengthening, academic and career development, prevention counseling, community engagement, and protective factors for youth and families. The incumbent will understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with the functions of the position.

Children's Aid Mission

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children's Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children's Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children's health, family stability, education, and social and emotional development.

Culture and Values

We put children, youth, and families first: We listen to and incorporate the voices of children, youth and families in all that we do.

We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth and families.

We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement.

We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve.

We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties and Responsibilities

• Complete and coordinate Prevention Services work plans, annual reports, monthly/quarterly reports.
• Prepares data reports for NYS OASAS, DOHMH, Children's Aid, and other funders; ensure reporting is accurate, complete, and submitted within required timelines.
• Support the Director of Prevention Services with the implementation, oversight, evaluation, and expansion of Prevention Services across assigned sites and initiatives.
• Provide direct supervision to designated Prevention Coordinators, Prevention Facilitators, Prevention Specialists/Educators, counselors, interns, and other assigned prevention staff.
• Conduct regular individual and group supervision; establish performance expectations; review work plans, schedules, caseloads, group assignments, documentation, and program deliverables.
• Provide coaching, technical assistance, onboarding, training, and professional development to prevention staff and support staff pursuing relevant prevention and substance use credentials.
• Provide day-to-day management and operational oversight for assigned prevention programs and sites within delegated authority.
• Oversee implementation of Evidence-Based Programs (EBPs), evidence-informed curricula, prevention education groups, prevention counseling, family programs, youth leadership activities, and community prevention initiatives.
• Support prevention programming addressing alcohol, tobacco, cannabis, opioids and other substances; social-emotional wellness; healthy decision-making; violence and bullying prevention; healthy relationships; family strengthening; academic success; college and career readiness; and resiliency.
• Conduct routine site visits and program observations to monitor program quality, fidelity, participant engagement, staff performance, and adherence to established schedules and expectations.
• Maintain compliance with the New York State Office of Addiction Services and Supports (NYS OASAS) Prevention contract and the New York City Department of Health and Mental Hygiene (DOHMH) Prevention contract, including contractual deliverables, agency policies, funder expectations, and applicable regulatory standards.
• Conduct routine internal reviews of program files and documentation and ensure records are complete, accurate, timely, confidential, and audit ready.
• Assist with preparation for NYS OASAS and DOHMH Prevention contract reviews, audits, monitoring visits, annual and periodic reports, corrective-action plans, performance measures, deliverables, and other regulatory or funder requirements.
• Prepare monthly, quarterly, annual, and special reports and compile quantitative and qualitative information from Prevention Services sites.
• Participate in community coalitions, internal and external meetings, conferences, trainings, and prevention-related professional activities as assigned.

Minimum Qualifications

• Master's degree in social work, Public Health, Human Services, Counseling, Psychology, Education, Public Administration, or a related field preferred; a bachelor's degree with significant relevant prevention and supervisory experience may be considered.
• CPP, CASAC, LMSW, LMHC or other QHP credentials required.
• Minimum 4-5 years of progressively responsible experience in substance use prevention, behavioral health, youth development, social services, community-based programming, or a related field.
• Minimum 2 years of supervisory, management, or team-lead experience preferred.
• Experience with OASAS-funded prevention services, prevention science, risk and protective factors, and Evidence-Based Programs strongly preferred.
• Experience with program compliance, audits, documentation review, performance monitoring, and quality improvement.

Key Competencies

• Familiarity with the WITNYS system, and other NYS OASAS prevention reporting structures, data requirements, and reporting processes strongly preferred.
• Strong supervisory, leadership, coaching, communication, organizational, presentation, facilitation, and problem-solving skills.
• Demonstrated ability to manage multiple sites, programs, priorities, deadlines, and staff responsibilities.
• Experience working effectively with diverse youth, families, communities, staff, and professional partners.
• Bilingual Spanish/English skills a plus.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Team Player - Works well as a member of a group
Leader - Inspires teammates to follow them
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Dedicated - Devoted to a task or purpose with loyalty or integrity

Masters of Social Work (required)

Experience with OASAS-funded prevention services, prevention science, risk and protective factors, and Evidence-Based Programs strongly preferred. (preferred)
Experience with program compliance, audits, documentation review, performance monitoring, and quality improvement. (preferred)
Minimum 2 years of supervisory, management, or team-lead experience preferred. (preferred)
Minimum 4-5 years of progressively responsible experience in substance use prevention, behavioral health, youth development, social services, community-based programming, or a related field. (required)

LMHC (required)
LCSW (required)

Skills