Description
POSITION PURPOSE: The Project Manager works to manage projects funded by granting agencies and other customers. The Project Manager works closely with the project owner to manage the client or agency relationship, ensuring their satisfaction with the project. This position is a hybrid position with at least (1) day of onsite activity based on business needs. Although this teams opening is designed for a Project Manager candidate, applicants with more or less research experience maybe considered for alternative roles. POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Related responsibilities include:
Manages client relationships and client satisfaction
Represents PI's/staff management in meetings and makes decisions on project issues in coordination with project
Monitors and manages requirements scope in coordination with project owners and customers
Assists project investigators and/or customers in initiation and management of research projects
Prepares and maintains documentation to support accuracy in carrying out protocols
Meets and manages all responsibilities in a timely manner
Assists project owners in identification and resolution of issues related to security and privacy regulations such as
Interacts with the administration to ensure compliance for all University/Federal/Institute regulations
Understands the business requirements of the project.
Works with project owner in making decisions on project related issues
Works with project owner and Center Leadership in making high-level implementation/operational decisions on projects
Works with the finance, grants staff and Center Leadership to prepare and monitor budgets as well as maintaining budget reports to ensure goals are
Seeks feedback from others as necessary to ensure decisions do not conflict with business
Works with project owner to develop and coordinate the implementation of project work plans and timelines
Uses creative thinking to determine goals and develop and improve processes
Prepares and maintains IRB submissions and acts as a point of contact for IRB information and guidance for investigators and other staff as applicable
Prepares and presents reports to clients, granting agencies, or other persons
Assists in development and submission of grant applications
Conducts meetings, including organizing and leading meetings, producing agendas, writing and distributing minutes, and maintaining written records for all
Works with project owner and client or granting agencies to manage project components.
Works with the project owner to plan, coordinate, and manage the work of project team members
Manages multiple grant projects
QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. EDUCATION and/or EXPERIENCE
Bachelor's degree in a related field or equivalent experience
Master's degree and/or advanced information technology certifications are preferred
Combined 3 years' experience in Project coordination and/or project management is
Background in public health is
Experience submitting Federal grant proposals is
LANGUAGE SKILLS
Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public
Ability to write reports and operational correspondence
Ability to read, analyze, and interpret general business periodicals, professional journals, and governmental regulations
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs
This position requires the ability to sit and/or stand for extended periods of time
This position requires the manual dexterity to operate a keyboard and pointing device
This position requires the ability to travel around campus or to outside meetings as necessary
This position requires the ability to perform focused work with close attention to detail
This position requires excellent speaking, writing, and listening skills
This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
This work takes place in both an office environment and hospital environment for meetings, interactions with subjects, and training purposes
This work is fast-paced and deadline-oriented and requires a flexible work schedule
Use of a computer, business office equipment, and other machinery is necessary
This position requires working as a team member and also independently
This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence
BENEFITS OF WORKING HERE
Work with a variety of diverse professionals in the healthcare industry
Free parking
Paid holidays, vacation, and sick time
Group Life and Voluntary Term Life insurance
Long-term and Short-term Disability plans
Employee Assistance Program (EAP)
Flexible Spending Account (FSA)
403b Retirement Plan with gracious employer contributions
Fitness program
Pet insurance
Qualified employer for loan forgiveness
Please note sponsorship and/or relocation are not available for this position. REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION Education
Bachelors of Business Administration (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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Regenstrief Institute
life insurance, flexible benefit account, paid holidays, sick time, 403(b), retirement plan
Sep 14, 2026