Equipment Maintenance Support Assistant

Roles and Responsibilities

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.

• Scan and upload documents into the 360 system, ensuring all files are organized and accessible.

• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.

• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.

• Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.

• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.

• Assist with creating and maintaining reference parts tabs for easy access to essential part information.

• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.

• Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.

• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.

• High School Diploma or equivalent

• Excellent written and verbal communication skills to collaborate effectively with team members and vendors

• Strong knowledge of Microsoft Excel, including formulas, data management, and report generation

• Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities

• Elevated level of comfort with computer software and system navigation

• Exceptional attention to detail, especially for data entry and documentation tasks

• Comfortable working in both office and shop environments as needed

• Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability

Preferred Skills

• Experience with HCSS E360 system