New

Specialist - Administrative

HonorHealth
United States, Arizona, Scottsdale
10150 North 92nd Street (Show on map)
Jul 30, 2026
Primary City/State: Shea Medical Office Building - 10150 North 92nd Street Scottsdale, AZ 85258 Category: Administrative Support Shift: Day Department: HRI-Front Office and PFCs Great care starts with great people. (Like you.) At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area. Responsibilities: JOB SUMMARY The Administrative Specialist provides administrative and specialized support for programs and leadership. The Administrative Specialist performs a wide range of administrative duties including supporting the Executive Leadership and management teams, gathering data, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, making travel arrangements, and maintaining calendars and schedules. This position requires intermediate or advanced level proficiency in the use of standard desktop applications, word processing, spreadsheet and presentation software tools. ESSENTIAL FUNCTIONS Performs general office administration duties including, but not limited to composing letters and memoranda, calendar maintenance, meeting preparation, answering phones, taking messages, sorting and distributing mail and packages, filing, ordering supplies and maintaining inventory levels, filling out forms, data entry, as well as, developing documentation and/or communication materials as needed. Has working knowledge of software applications to create, format, edit, and print correspondence, tables, reports, forms, labels and other printed material. May serve as back up for other administrative team member(s) as needed. May maintain department policies and manuals as needed. Maintains department files. Performs specialized administrative duties required to support the specific program areas, using discretion to make judgments based on operating guidelines. Supports project management functions for each program, through assisting in information gathering and data review, communicating results, obtaining price quotes, entering information, receiving purchase orders, and maintaining programs' operational procedures as required. Maintains confidential files, records and overall filing system to ensure information is readily accessible. Enters / retrieves data on records manually or electronically. Inventories and orders office supplies, equipment, routine maintenance, and services within prescribed procedures and contractual agreements. Plans, prioritizes and schedules meetings and appointments for leaders. Meeting planning includes copying, collating, and distribution of materials, preparation of agenda and packets, taking and transcribing meeting minutes. Makes decisions on a daily basis regarding calendars. Arranges and coordinates travel and reimbursement. Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content and maintaining web pages. Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using Greets and directs guests and patients. Provides information to patients, guests, vendors, service partners, and employees. Serves as point of contact for department. Assist with special projects as directed EDUCATION Associates or 2 years' work related experience related experience Required or Bachelors or 4 years' work related experience related experience Preferred EXPERIENCE administrative support administrative experience in a research, medical, biomedical, or pharmaceutical business environment supporting a Director or higher level personnel. LICENSES AND CERTIFICATIONS We're all in for your career.