Program Manager

Summary

Coordinates and supports a multi-institution, federally funded research initiative advancing open-source agentic artificial intelligence and research cyberinfrastructure. Serves as the central point of coordination across collaborating institutions, evaluating project activities for conformance to established goals, milestones, and sponsor requirements. Responsible for the overall success of assigned project workstreams through identification, coordination, and mobilization of internal and external resources, and through diligent tracking of deliverables, budgets, and reporting obligations to the funding agency.

Duties and Responsibilities

• Coordinates and supports a multifaceted, externally sponsored research project of intermediate complexity spanning multiple partner institutions and distributed teams.
• Participates in the development, implementation, and maintenance of project plans, objectives, and short- and long-range planning; develops and implements processes that support accomplishment of established project goals and sponsor milestones.
• Administers, oversees, and coordinates project activities across collaborating sites, ensuring alignment of timelines, dependencies, and deliverables among distributed personnel.
• Gathers facts, researches issues, analyzes potential solutions, and compares alternatives in terms of cost, time, and availability of resources; recommends a course of action to project leadership.
• Researches, evaluates, and analyzes project requirements and processes; prepares and generates reports, including sponsor progress reports, milestone updates, and internal status summaries.
• Implements project plans as designed; monitors project status and resource utilization and recommends changes to improve team effectiveness across institutions.
• Coordinates and tracks project budgets as assigned, monitoring expenditures against the award, supporting subaward and procurement processes, and coordinating with sponsored-projects and fiscal staff.
• Supports compliance and reporting obligations to the funding agency, including the preparation and timely submission of annual and final reports, data-management and open-science deliverables, and documentation for external advisory and review activities.
• Coordinates project meetings, design reviews, and the annual program meeting; prepares agendas, tracks action items, and maintains shared documentation and collaboration tools.
• Represents the project and the University to partner institutions, sponsor program staff, and external organizations, as well as to internal departments and divisions.
• May supervise the work of student employees, temporary staff, or other assigned personnel.
• Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

High school diploma or GED; at least 6 years of experience 2 of which are management level experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities

• Knowledge of project management principles, practices, techniques, and tools.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse, multi-institution community.
• Advanced analytical, evaluative, and objective critical-thinking skills and the ability to effectively summarize and present information.
• Program planning and implementation skills.
• Skill in organizing resources and establishing priorities.
• Ability to develop, plan, and implement short- and long-range goals.
• Excellent written, oral, and electronic communication skills.
• Ability to work independently, accept accountability, and meet deadlines.
• Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in the area of expertise.
• Strategic planning and project management skills within a higher-education environment.

Qualifications

• Experience coordinating sponsored research projects, particularly federally funded awards (e.g., NSF, NIH, DOE), including familiarity with award terms, reporting cycles, and compliance requirements.
• Experience supporting multi-institution or distributed teams, including subaward and partner coordination.
• Familiarity with research computing, cyberinfrastructure, data science, or software-development environments, and with the practices of open-source and reproducible research.
• Proficiency with collaboration, documentation, and project-tracking tools (e.g., shared repositories, issue trackers, version control such as Git).
• Experience with budget monitoring and financial reporting in a university sponsored-projects context.

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.