Associate Director of Development, Events

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

Reports to senior director of development, events. This position will work with the development team to identify, cultivate and steward donors through institutional and philanthropic events for UT Dell Medical. They are responsible for conceptualizing, planning and coordinating institutional-level and development events as assigned, ensuring that each experience is professional, aligned with UT Dell Med goals and priorities and showcases the impact of philanthropy.

1. Strategic Event Planning & Program Development

• Contribute to the development of the annual events strategy by providing insights, recommendations, and operational expertise aligned with institutional priorities and fundraising goals.
• Lead execution of the strategic events plans, ensuring development-focused events support donor cultivation, stewardship, campaign priorities, and prospect engagement.
• Translate strategic direction into compelling, donor-centric event programming that elevates engagement and advances relationship-building.
• Identify and secure faculty, speakers, and program participants to support enterprise event objectives and messaging.

2. Event Execution & Project Leadership

• Lead the planning and execution of a portfolio of high-impact in-person, virtual, and hybrid events, ensuring alignment with strategic direction and reflective of enterprise's standard excellence*
• Oversee day-to-day event management, including timelines, logistics, run-of-show development, and onsite execution.*
• Serve as project lead for assigned events, coordinating across stakeholders while escalating key decisions and risks to senior leadership as appropriate.*
• Partner with communications and development teams to implement messaging, scripts, and event materials that reflect established strategy and brand standards.Financial,

3. Vendor & Resource Management

• Manage event budgets and track expenses, ensuring alignment with approved parameters and advising leadership on risks or optimization opportunities.
• Responsible for submission of financial documentation, end-to-end
• Lead sourcing, negotiation, and coordination of vendor contracts in compliance with institutional policies; escalate exceptions or high-impact decisions as needed.
• Maintain and strengthen vendor partnerships to support efficient execution and high-quality delivery.

4. Operations & Performance Tracking

• Provide day-to-day coordination and guidance to event staff, including delegation, support, and alignment on priorities.
• Lead staffing plans and oversee onsite team coordination to ensure seamless event execution.
• Execute post-event evaluation processes, including survey tracking, reporting, and ROI analysis; share insights and recommendations with leadership.
• Maintain and enhance operational processes, tools, and documentation to improve efficiency, consistency, and team effectiveness.
• Ensure all data is accurately reflected in the CRM.

Marginal or Periodic Functions:

• Supports special projects such as campaign branding refresh and creative audits.
• Assists with feasibility studies and quiet-phase campaign strategies
• Other related duties as assigned.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Minimum Qualifications:

Requires a Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field with at least 3 year(s) of experience in direct event management.

• Experience supporting senior administrators, faculty, and gift officers.

Preferred Qualifications:

Master's Degree in Public Administration, Higher Education, or related field with at least 5 year(s) of experience in strategic event planning and donor engagement.

* Experience in academic medicine, healthcare, or development.

* Experience with CRM systems and project management tools.

* Experience in healthcare or higher education fundraising events.

$58,700 + depending on qualifications

* Standard office equipment

* Repetitive use of a keyboard

* May work around standard office conditions. Occasional travel may be required.

* Extended work hours to include nights and weekends will be required on an as needed basis.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.