Administrative Assistant II

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Job Description:

Position Summary:
The A220 program is looking for an Administrative Assistant to provides administrative support to both the Head of (HO) A220 and the overall organization in the following: office administration procedures, correspondence, business and event arrangements, purchase orders/goods receipts, and travel requests/expense reimbursements.

Meet the Team:

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you'll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Work Environment:

Nearby on 'Airbus Way' you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus' strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Your Challenges:

Primary Responsibilities:
Administrative Support:
* Drafts emails, letters and other correspondence for information received by the A220 Program for the HO's signature as well as in response to requests for general information.
* Acts on requests requiring the approval/signature of the HO A220 Program and ensure timely submission.
* Performs highly responsible duties of a confidential nature for the HO A220 Program. Maintains confidentiality and uses a high degree of discretion while preparing materials for the HO A220 Program.
* Accurately processes and submits expenses and goods receipts in a timely manner.
* Develops procedures for creating and developing files and maintains Program records .
Schedule and Stakeholder Management:
* Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.
* Makes complex travel arrangements for domestic and international travel for HO A220 Program and other designated personnel and customers. Arranges for ancillary activities such as internal and external customer dinners/events.
* Maintain the HO's travel schedule and coordinate with others traveling with him/her to maximize efficiency and ensure travel proceeds smoothly.
* Assist in organizing AIRBUS participation in local events reinforcing the company's professional image.
* Cultivate relationships with local officials and recognized community leaders to ensure their continued support of the Airbus A220 Program.
* When appropriate and as directed, represents the HO A220 Final Assembly Line in meetings.
* In the HO's absence, ensure all matters are addressed by appropriate staff.

Other duties as assigned
Including, but not limited to:
* Lead and/or participate in the organization of company events.
* Work closely with Assistants throughout the company (both corporate and locally) for consolidated efforts on behalf of the Senior Leaders

Your Boarding Pass:

Required Education
* A Bachelor's Degree in English, Business Administration, Communications or similar.

Required Experience
* Minimum 2 years of progressive experience as an administrative assistant to a senior level manager.

Knowledge, Skills, Demonstrated Capabilities:
* Extensive Digital Workplace Knowledge (Google, GMail, GMeets, Smartsheets).
* Ability to communicate effectively both orally and in writing.
* Ability to maintain a complex schedule and to cross-check with MMS calendar to prevent or reduce conflicts and ensure the HO is available at critical times on site.
* Detail-oriented with excellent proof-reading and writing skills.
* Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.

Preferred Experience:
* Analytics (Tableau, Google Dashboard, Skywise, SAP), Concur, Click 'n Buy
* Notary Public
* Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):
* Fluency in German and/or French is highly desirable.

Physical Requirements:

Vision: adequate to enter and read material on computer screens. Able to identify individuals to initiate greetings, the giving of directions and other business interactions.

Hearing: able to hear sufficiently to engage in conversation in office settings Able to hear alerts and warning signals.

Speaking: able to engage in conversations in person and via electronic means and deliver information to groups of varying size with or without amplification.

Equipment Operation: Able to operate a wide range of personal and office electronic equipment.

Carrying: able to occasionally carry up to 30lbs while engaging in training, addressing production issues or as part of continuous improvement projects.

Lifting: able to occasionally lift up to 50lbs.

Pushing/Pulling: able to push/pull items in office areas and on the shop floor.

Sitting: able to sit for extended periods of time at the computer and in meetings.

Squatting/Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves.

Standing: able to stand for extended periods of time delivering information.

Travel: able to travel domestically and internationally for short periods.

Walking: able to walk through office and production areas, around flight lines and airstrip sometimes on uneven indoor and/or outdoor surfaces

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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