Clerical Assistant 1 (Limited Term)

Would you thrive in a career where you would play a key part in managing documents that support environmental protection efforts? As a Clerical Assistant 1 with the Department of Environmental Protection (DEP), you will help scan files, organize records, and support office operations on a daily basis. This rewarding position offers steady tasks in a structured environment where accuracy is essential. Apply today to step into a role where your work helps keep vital information accessible and secure!

This position supports document preparation, scanning, and records handling for the Business Management Division within the Southcentral Regional Office. Through your work, you will help to maintain accurate and well-organized digital files that support the agency's daily operations. As a Clerical Assistant 1, you will perform the following duties:

• Document Preparation: Organize files for scanning by removing bindings and arranging pages in proper order
• Scanning Operation: Use high-speed and large format scanners to convert paper documents into digital files
• Accuracy Review: Verify scanned documents for completeness and accuracy before submitting them for workflow review
• Data Entry: Enter information into electronic systems while following required data quality standards
• Call Screening: Route incoming calls to the correct staff members and take messages as needed
• Work Area Maintenance: Maintain an organized work area and operate office equipment used for records management

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Limited term, full-time employment for approximately 6 months.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting hourly wage of $17.38 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.