Legal Administrative Assistant

The University of Minnesota Office of the General Counsel has an exciting opportunity for a Legal Secretary/Legal Administrative Assistant. The work involves providing a full range of secretarial support to multiple attorneys, and to paralegals who work with the assigned attorneys.

Job Duties:

• Type, draft, edit and prepare legal court documents, such as pleadings, motions, affidavits, subpoenas, and correspondence.
• Organize and track important case documents, including pleadings and voluminous discovery documents.
• Perform electronic filing/e-filing with applicable courts and agencies.
• Maintain electronic and physical files.
• Communicate with attorneys and paralegals to provide information and coordinate cases.
• Update and monitor complex calendars to meet court and statutory deadlines.
• Ensure that concluded matters are completely recorded in the electronic document management system and dispose correctly of physical documents.
• Produce and transmit requests for approval of Continuing Legal Education and professional development sessions; handle registration with sponsoring organization, recording of credits, and report to state board.
• Make business travel arrangements, including professional conference registration, transportation and housing, and expense reimbursement requests.
• Provide backup support for other support staff in the office with a teamwork approach.

The University of Minnesota encourages a healthy work life balance for employees. The Office of the General Counsel endorses a flexible work arrangement and offers a hybrid work environment. OGC administrative staff are required to work in person two days per week-typically in office on Tuesday and Wednesday. OGC employees will also be expected to work on site under certain circumstances determined by supervisors.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Required Qualifications:

• At least 3 years of office work and/or education/training beyond high school, including a minimum of one year of litigation-support experience.
• Proficiency with Microsoft Office suite and Google Workspace.
• Experience managing attorney calendars/scheduling.
• Excellent communication and interpersonal skills to effectively and appropriately interact with a broad and diverse range of leadership, faculty, staff.
• Experience working with a document management system.
• Understanding of digital document formatting, local court rules, and electronic service (e-service) procedures.

Preferred qualifications:

• Familiarity with employment/labor law and litigation concepts
• Labor and/or litigation experience working with employment disputes (through civil lawsuits, arbitrations and/or administrative agency charges)
• Experience with Minnesota eFile and Serve.

Abilities/Skills/Knowledge:

• Understanding of federal and state litigation processes
• Knowledge of legal terminology, documents, and processes
• Work independently and without direct supervision
• Strong organizational skills
• Attention to detail and commitment to accuracy
• Experience with confidential or sensitive information and situations necessitating considerable use of tact, discretion, professionalism
• Ability to handle time-sensitive projects while organizing and prioritizing work, with minimal supervision
• Strong time management skills
• Strong verbal and written communication skills
• Ability to meet deadlines

Pay Range: $29.46 to $31.59 a hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

The application review will begin on Monday, June 29

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.