4669 - Trust And Estate Administrator

The Trust Administrator is a skilled fiduciary professional and key member in managing a book of business, including Trusts, estate, retirement, and investment management accounts. The role is expected to compliment the overall client experience through excellence in client service and communication. The Administrator works with a Trust Advisor on the relationship management and administration of clients' accounts, which involves independent thinking, problem solving, communicating with clients, processing requests, and providing information to investment advisors, tax accountants, and trustees. A hybrid schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Boston, MA

• Works closely with Trust Advisor, trustees and/or responsible attorneys and has direct client contact.
• Manages a book of easy and moderate accounts, while supporting the Trust Advisor's book of complex accounts.
• Establishes and executes various beneficiary distributions and client bill paying (wire, ACH or check).
• Works in a team environment to provide high level service to team, portfolio managers, tax professionals and trust operation specialists who all share in the servicing of client relationships.
• Establishes and fosters relationships with outside brokers, banks, and other financial institutions.
• Establishes new accounts on the trust accounting system with ongoing review and maintenance of accounts to ensure that all assigned accounts are in compliance with security standards, policies and procedures.
• Monitors daily cash balances and prior day transactions.
• Executes and monitors various asset transfers and receipts.
• Reviews various trust documents periodically to ensure continued compliance and adherence to client wishes.
• Promptly addresses all questions arising from team, clients, trustees, co-trustees and beneficiaries, as well as internal departments regarding the administration and fiduciary activities of assigned accounts.
• Resolves problems with assigned accounts and assists others in account administration.
• Reviews, interprets, and helps implement policies and procedures within compliance and departmental guidelines.
• Performs additional departmental tasks which include, but are not limited to, fee set-up and calculations, asset valuations and vendor disputes.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• Bachelor's Degree in a related field (e.g., finance, accounting, or legal studies) required; equivalent experience will also be considered.
• 4-6 years of trust and estate administration. Prior experience working on trust accounting systems. FiTek - GWES is a plus.
• Experience with the Bank Secrecy Act, ("BSA"), the Anti-Money Laundering Act ("AML") and the Office of Foreign Assets Control Regulations ("OFAC").
• Knowledge of fundamentals of wealth management concepts and financial systems
• Excellent communication, interpersonal, organizational and administrative skills, with meticulous attention to detail
• Exceptional problem solving and analytical skills
• Ability to take initiative and prioritize multiple tasks while working under tight deadlines
• Thorough understanding of principal and income accounting
• Proficiency with Microsoft Office (Excel, Outlook, etc.)
• Thorough understanding of the fiduciary practice as a whole
• Strong understanding of financial markets and various asset types

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: Boston, MA: $77,500 to $114,950

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

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