Coordinator.Billing & Operations

Essential Functions:

• Support the transition of Medbloc invoicing and distribution processes into Invacare operations.
  
  Gather, review, and organize shipment documentation to ensure accuracy and completeness for invoicing and customer records.
• Generate customer invoices and ensure timely and accurate distribution to customers.
• Email invoices and supporting documentation to customers and respond to basic inquiries as needed.
• Process credit card payments in accordance with company policies and procedures.
• Maintain accurate records of invoicing, payments, and supporting documentation.
• Utilize Excel to track, reconcile, and report on invoicing and operational activities.
• Work closely with internal teams, including Finance, Operations, and Distribution, to ensure smooth order to invoice flow.
• Assist in identifying process gaps and support improvements during the Medbloc transition.
• Provide general administrative and operational support to the Financial Services team.
• Cross-train on Accounts Receivable and Accounts Payable processes to support future business needs.
• Ensure adherence to company policies, procedures, and internal controls.
• Exhibit flexibility, attention to detail, and willingness to take on additional responsibilities as needed.

• Associate's degree in Business, Accounting, Finance, or equivalent experience preferred.
• 1-3 years of experience in billing, invoicing, administrative support, or related field preferred.
• Strong Excel skills required (sorting, filtering, basic formulas; ability to work with data efficiently).
• High attention to detail with strong organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while also collaborating with cross-functional teams.
• Experience with ERP systems (SAP or similar) is a plus.

An Equal Opportunity / Affirmative Action Employer - M/F/Disabled/Vet