Position summaryThe Accounting Payroll Administrator is responsible for supporting daily front office operations and providing administrative assistance to the Accounting/Payroll team, Contract Administrators, and management. This position serves as the first point of contact for visitors and callers, ensures efficient office functionality, and supports accounts' receivable efforts by assisting with collections and maintaining accurate financial records.Job responsibilities and duties
- Provide administrative support to Contract Administrators, Accounting/Payroll, and the management team.
- Serve as a primary point of contact by fielding and responding to internal and external questions and inquiries.
- Attend team and departmental meetings as required.
- Learn and support the company's Accounting and Payroll systems.
- Maintain current knowledge of relevant forms, procedures, and reports.
- Create and maintain various Excel spreadsheets for company-wide use.
- Perform Accounts Receivable and Accounts Payable (AR/AP) functions as needed.
- Provide coverage for administrative staff and ensure a high level of service to employees, customers, vendors, and the public.
- Order, track, and maintain office supplies as needed.
- Oversee the organization and upkeep of office common areas and conference rooms.
Payroll Administration:
- Assist the Payroll team with weekly payroll processing and certified payroll reporting.
- Process applicable monthly union fund reports and fund payments, as required.
Contract/Accounting Administration:
- Assist the Contract Administration team with projects as needed.
- Initiate contact with delinquent customers via phone and email.
- Maintain accurate and detailed records of all collection activity within the ERP system.
- Perform consistent follow-ups in alignment with company collection procedures.
- Meet or exceed assigned cash collection targets and call volume goals
Requirements & Qualifications
- Minimum of two years of administrative experience.
- Preferred: minimum of two years of experience with construction accounting processes and/or multi-state payroll.
- Strong work ethic, punctuality, and ability to work effectively within a team; full-time schedule (40 hours/week).
- Strong computer skills, including Excel and Adobe, with the ability to learn new systems quickly.
- Experience with ERP systems (NetSuite and payroll systems preferred); AIA documentation and lien waiver experience a plus.
- High level of discretion and ability to handle confidential and sensitive financial information professionally.
- Strong organizational skills with the ability to multitask and work independently with minimal supervision.
- Excellent communication and interpersonal skills.
- Must possess a valid New York State driver's license.
Working conditions:Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.
Benefits:
- Paid time off
- 401(k) matching
- Health insurance
- Retirement plan
- Military leave
- HRA
- Vision Insurance
- Dental insurance
- Disability insurance
- Life insurance
- Paid holidays
- Flexible schedule
Who we are: Established in 2006, Pro Max Fence Systems, LLC has become a trusted leader in perimeter security, delivering top-quality fencing solutions for commercial and residential applications. We proudly serve diverse industries, including transportation, utilities, education, government, corrections, and residential development, offering a range of products such as chain link, ornamental fencing, automated gate systems, access control, sound walls, and high-security barriers. At Pro Max, we are committed to providing safe, high-quality, and customer-focused perimeter security solutions through Professional Service and Maximum Value. Our vision is to be the industry benchmark for fencing and perimeter security in the United States.We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic. Our work is driven by core values that shape every decision and partnership: Safety-Minded, Integrity, Customer First, Respectful, Quality-Focused, Collaborative, Driven, and Innovative. With multiple branch locations across the Northeast including Reading, Wrightsville, Mohrsville, Pittsburgh and State College, PA; Bridgeville and Milford, DE; Albany and Syracuse, NY, we proudly serve customers throughout Pennsylvania, Maryland, New Jersey, Virginia, Delaware, and New York. For further information visit our website at www.promaxfence.com.
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Pro Max Fence
$22.00 - $28.00 / hr
dental insurance, life insurance, vision insurance, paid time off, paid holidays, 401(k), retirement plan
May 01, 2026