R&D Coordinator

Core responsibilities include:

• Administrative support duties for the GSC R&D Sr. Staff including but not limited to creating presentations for employee meetings, ensure room set up, food ordering, assist in scheduling trainings/meetings at multiple R&D locations.

  • Assist with food ordering and coordinating through the Events & Resource Management team for room reservation, room setup and Technology needs.

• Meeting presentation prep and run of show of Sr Staff meetings, Quarterly Extended Staff Meetings and Communication Meetings.

  • Seek out and collect meeting documents content from all presenters in advance of meetings that will be utilized during meetings.

  • Create/update, and work with key stakeholders to create/update, meeting presentations and or documents utilized within respective TEAMS folders.

  • Meeting Timekeeper - keep time and communicate time checks for relevant meeting topic areas as laid out in agendas.

  • Manage the time checks and the Sr. Staff will determine if agenda timing of topics needs adjusted, tabled or taken to offline follow-up.

  • Document meeting and action items through meeting minutes. Publish minutes in a timely manner to key attendees and archive them in appropriate electronic location.

  • Communication and collection Monthly Updates for GSC President & GM meetings.

  • Create monthly PowerPoint for user access for population and send out notice to Sr. Staff of readiness and completion expectation. Documents should be populated no later than 1 week in advance for GSC Staff Meeting.

  • Be responsible for "other" presenter's meeting presented documents organization and run during actual meeting.

• Support Secrecy Agreement database for GSC (Sirion)

  • Interact with legal and technical staff to support and facilitate new and renewed contract management system for agreements.

  • Track 'about to expire' agreements and work with agreement sponsors to determine renewal or expiration.