Executive Assistant & IR Operations Lead

Incyte is a biopharmaceutical company focused on the discovery, development, and commercialization of novel medicines to meet serious unmet medical needs in oncology and inflammation and autoimmunity. Incyte is committed to the rigorous pursuit of research and development excellence to improve the lives of patients, make a difference in health care, and build sustainable value.

The Company strives to discover and develop first-in-class and best-in-class medicines-advancing a diverse portfolio of large and small molecules.

Job Summary

The Executive Assistant & IR Operations Lead serves as a strategic operational partner to the Investor Relations function, providing high-level administrative support and ensuring the efficient coordination of IR activities.

Reporting to the Head of Investor Relations, this role functions as a central coordinator for IR operations, ensuring seamless execution of investor interactions, earnings processes, conferences, and leadership engagement with the investment community. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced public company environment. This role requires discretion, strong communication skills, and the ability to anticipate needs while ensuring seamless execution of investor-facing activities.

Key responsibilities

Strategic Support to Investor Relations Leadership

• Serve as a trusted operational partner to the Head of Investor Relations, managing priorities, timelines, and execution of key IR initiatives and external engagement activities.
• Maintain visibility across IR activities and anticipate operational needs to ensure leadership is prepared for investor meetings, conferences, and internal engagements.

Investor & Analyst Engagement

• Manage investor and analyst engagement logistics, including investor calls, corporate access requests, conference meetings (including the JP Morgan Healthcare Conference), and one-on-one or group investor meetings.
• Serve as a primary logistical point of contact for the investment community and corporate access teams at partner banks.
• Maintain investor engagement trackers and records to support visibility into investor interactions.

Investor Events

• Own operational planning and execution of investor conferences, non-deal roadshows, analyst/investor days, site visits, and investor engagement surrounding major scientific meetings (e.g., ASCO, ESMO, EHA, ASH).
• Manage event logistics including executive schedules, meeting calendars, travel coordination, vendor management, attendee tracking, and preparation of briefing materials.

Earnings & IR Operations

• Manage operational coordination of the quarterly earnings process, including scheduling preparation meetings, earnings call logistics, and internal timelines.
• Ensure coordination across key internal stakeholders including executive leadership, Finance, Legal, and Communications.

Executive Operations & Administrative Support

• Provide high-level executive administrative support to the Head of Investor Relations, including management of complex calendars and prioritization of investor engagement and corporate events.
• Coordinate domestic and international travel logistics for the Head of Investor Relations, including detailed itineraries and conference travel planning.
• Manage expense reporting and administrative documentation including invoices, registrations, memberships, subscriptions, purchase orders, and vendor onboarding.

Operational Process Management

• Maintain systems and trackers supporting IR operations, including investor engagement records and conference planning timelines.
• Identify opportunities to improve operational efficiency and streamline IR processes.
• Support cross-functional coordination for investor engagement and event planning.

Qualifications

• Bachelor's degree preferred.
• 10+ years of executive administrative, operations, or project coordination experience supporting senior leadership in a fast-paced corporate environment.
• Experience supporting Investor Relations, Finance leadership, or executives within a public company environment strongly preferred.
• Demonstrated experience coordinating complex executive schedules, travel logistics, and high-visibility corporate events.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar management systems.
• Familiarity with the investment community, research analysts, and financial communications environments preferred.
• Exceptional organizational and project management skills with the ability to manage multiple competing priorities and deadlines.
• Ability to coordinate complex logistics involving senior executives, investors, analysts, and external partners.
• Excellent written and verbal communication skills with exceptional attention to detail.
• High level of discretion and professionalism when handling confidential financial and corporate information.
• Strong judgment and ability to anticipate needs, solve problems proactively, and operate independently with minimal supervision.
• Highly proactive and resourceful, with the ability to remain calm and effective in fast-paced or high-pressure environments.
• Collaborative mindset with the ability to coordinate effectively across functions and interact confidently with stakeholders at all levels of the organization.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.

Incyte Corporation is committed to creating a diverse environment and is proud to be an equal opportunity employer.

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Learn more at: http://www.incyte.com/privacy-policy

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