Executive Administrative Assistant

Job Description

Executive Administrative Assistant

Allied National Services

Allied National Services is seeking a reliable and motivated Executive Administrative Assistant to join our growing team. The ideal candidate is a proactive self-starter who thrives in a fast-paced, high-growth environment, demonstrates strong organizational and communication skills, and enjoys supporting both people and business operations. This role works closely with leadership and cross-functional teams in a collaborative environment.

This is a full-time, non-exempt position.

Schedule: Monday - Friday, 9:00 AM - 5:30 PM

Key Responsibilities:

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  Provide comprehensive administrative support across the organization

  
  
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  Maintain files and records in compliance with legal requirements and company policies

  
  
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  Support Directors and senior leadership with administrative tasks and special projects

  
  
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  Respond to and manage incoming mail, phone calls, and email inquiries

  
  
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  Prepare reports, scorecards, and basic data analysis using Excel and internal systems

  
  
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  Assist with internal inquiries related to policies, procedures, and benefits programs

  
  
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  Build and maintain strong relationships with internal and external stakeholders

  
  
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  Support the development of presentations for senior leadership, including data and key insights

  
  
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  Assist with training programs, including scheduling, attendance tracking, onboarding preparation, and maintaining training materials

  
  
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  Identify opportunities to improve processes, productivity, and efficiency

  
  
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  Participate in special projects and cross-functional initiatives as needed

  
  

Core Competencies:

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  Maintains strict confidentiality and demonstrates integrity

  
  
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  Highly organized with strong planning and prioritization skills

  
  
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  Excellent problem-solving and critical thinking abilities

  
  
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  Builds trust and fosters strong working relationships

  
  
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  Promotes teamwork and collaboration

  
  
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  Demonstrates accountability and ownership of responsibilities

  
  
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  Technologically proficient and adaptable

  
  
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  Strong written and verbal communication skills

  
  
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  High attention to detail and accuracy

  
  
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  Ability to work effectively under pressure in a fast-paced environment

  
  

Minimum Qualifications:

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  Bachelor's degree preferred, or 2-3 years of administrative experience in a corporate environment

  
  
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  Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

  
  
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  Strong communication skills with the ability to actively listen and ask thoughtful questions

  
  
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  Excellent time management, organization, and prioritization skills

  
  
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  Process-oriented mindset with a focus on accuracy and compliance