Research Administrator/Fund Manager 2- HYBRID - TP138872

UC San Diego is hiring a temporary Research Administrator 2 to support the campus operations for the 2026 School Year.

Duration: This role is anticipated to last 6 months +

Compensation: $35.99-$42.99 per hour depending on experience. Eligible for paid holidays and vacation/sick leave. Medical insurance also available.

Work Schedule: Monday-Friday 8am to 4:30pm

Location: Hybrid - This position will work a hybrid schedule which includes a combination of working both onsite at Campus and Remote.

• This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

• Research Administrator/Fund Manager uses accounting skills to independently prepare and manage research proposals, awards and transactions related to contract and grant management (pre and post award), and maintain contract and grant records in compliance with institutional research sponsor policies.

• This position requires exceptional customer service skills and the ability to build positive working relationships with both internal and external units that include office colleagues, members of the department, faculty, and central offices. Pre-award support will be required for all funding mechanisms and all sponsors.

• Assignments may include multiple PIs, department recharge centers, multiple funding sources, multiple institutions, and multiple sites.

• The Research Administrator manages proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations and requirements.

• Post-award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to faculty.

• Pre and post award experience. Experience working with researchers and faculty in an area of health and medicine - preferably, bench to bedside clinical trials. NIH/CIRM/NASA/NSF sponsor experience preferred.
• Contract experience. Financial and analytics skills.
• UC San Diego systems experience preferred (Kuali, Oracle, UCPath, DOPE, Concur, CIPERB, iContracts, and more.

• Post award fund management
• Checking the financial health of accounts
• Creating financial expense reports for PIs and Sponsors
• Meeting with and communicating financials of SP funds, due dates, milestones, etc.
• Review/approval of requisitions and expense reports in concur
• Pre-Award support
• Review of sponsor RFA
• Creating task list for PIs
• Creating budget
• Supporting submission
• Collaborating with PI and study team
• Contract & Recharge management
• Creating contracts, customers, and invoicing

• A Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

• Ability to perform moderately complex financial analysis and customized reporting.

• Maintains current knowledge of compliance regulations in all areas of research administration Pre-Award and Post-Award.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Bachelor's degree in related area and / or equivalent experience / training.

• Knowledge of common sponsored award mechanisms and skills to gather and analyze resource data from various sources.

• Working knowledge of or familiarity with other UCSD Core administrative computer systems, such as Kuali, UCPath, Concur, and Oracle Financial preferred

• Familiarity with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

• Background screen required

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace