Executive Assistant, Global Media Team

About the Role:

As a Business Assistant on the Global Media Team, you will be the indispensable right-hand person, fulfilling a multifaceted role that spans executive support, team assistance, and global project management. This position involves managing fluid administrative tasks for the Global Chief Media Officer, supporting the Detroit team under the USA Client President, and orchestrating strategic initiatives globally for the Global Strategy Lead. The ideal candidate will demonstrate high energy, foresight, and exceptional organizational acumen to efficiently drive key business priorities forward, particularly across cross-functional projects like Open Media Studio.

Location: Detroit Reports To:Global Chief Media Officer, USA Client President, Global Strategy Lead

Key Responsibilities:

1. Executive Assistant > Global Chief Media Officer:

• Manage intricate calendars, schedule meetings across multiple time zones.
• Screen calls/emails, and draft team and client communications with clarity and elegance.

2. Team Assistant > USA Client President (Detroit Team):

• Organize domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
• Own internal reporting/timesheet adherence, and expense reports.
• Manage confidential records and file systems.
• Act as the primary point of contact and gatekeeper for the Detroit campus.
• Liaise with internal staff, clients, and external [media owner] partners to ensure smooth communication and prioritized access to the team.

3. Global Project Management > Global Strategy Lead (Strategic Initiatives):

• Collaborate with cross-functional and global media [and creative agency] teams to ensure project alignment and timely delivery.
• Effectively communicate project status risks, and issues to all stakeholders and senior management.
• Tracking and maintain global staffing lists and organizing training schedules for WPP Open Media Studio.

Qualifications & Skills:

• Proven experience in an executive assistant role and experience in project management or a related field.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple complex projects simultaneously.
• Strong verbal and written communication skills, with the ability to interact professionally and diplomatically with diverse stakeholders.
• High level of discretion and integrity in handling confidential information.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Project) and project management tools/platforms.
• Self-motivated with excellent problem-solving abilities and the capacity to work autonomously and adapt to a fast-paced, changing environment.

How This Role Connects to the Growth Team Mission & Purpose:

In this role, you will contribute to the team's mission by providing essential operational and strategic support that enables efficient workflow and effective communication across global teams and clients. You will cultivate winning and audacious teams by streamlining executive functions, ensuring seamless project coordination, and managing critical administrative processes. You will help architect bold and breakthrough solutions by facilitating the smooth execution of strategic initiatives and maintaining organized access to vital information. You will engineer a repeatable, high-performance system by meticulously managing calendars, travel, and project logistics, and by serving as a central liaison. Furthermore, you will help build early and enduring client relationships by ensuring clear communication and prioritized access for key stakeholders.