HR COORDINATOR

Job Summary

The Human Resources Coordinator is responsible for providing Human Resources support for the facility, which includes maintaining all personnel records and files, answers the HR phones, assists with all walk-ins, maintains the compliance for all licensing, certifications, classes, and TB tests, sets up for general employee orientations, compiles and retrieves personnel data, actions, and changes with appropriate timeliness, assisting in development and implementation of personnel policies, procedures, and manuals. Manages, oversees and coordinates all of the offices administrative activities including: organizing meetings, managing databases, and communicates effectively with staff and leadership, organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. Point person for mailing, shipping, supplies, equipment, bills and errands. The HR Coordinator is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, making employee badges, assist with HR projects, and ensures the confidentiality of all data and information.

Minimum Qualifications

Education: High School Diploma required. Associates of Arts (AA) degree in Human Resources or related field preferred.

Experience: Minimum one year of Human Resources experience preferred. Prefer Hospital setting experience or Human Resources certification.

Computer/Software programs: Experience in working Microsoft word, excel, power point, and HR related systems such as Lawson, Healthstream, and ICIMS preferred.

Essential Functions: The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Skill in organizing and prioritizing workloads to meet deadlines.

Skill in telephone etiquette and paging procedures.

Ability to work as a team player.

Ability to meet department, hospital, and corporate deadlines.

Ability to multi-task.

Excellent computer literacy.

Ability to answer all incoming phone calls, and get back to staff, vendors, and applicants in a timely manner.

Maintain employee files and filing.

Provide clerical support for HR Department, including filing, mail, copying packets, ordering of office supplies, and replenishing forms.

Maintain the HR general E-mail box.

Assist department in carrying out various human resources programs and procedures for all company employees.

Maintain performance review process - notification, distribution and tracking outcomes.

Assist HR Director, and HR Manager with any employee functions, i.e. open enrollment meetings, annual skills training, employee events etc.

Participate in recruitment effort for all nonexempt personnel, and students; including phone screening, coordinating interviews, and sending out thank you letters.

Explain vacancies and application procedures in a professional manner.

Review resumes, and applications for completeness; distribute appropriately in a timely manner.

Process applications for hire as indicated and file all others in an organized manner.

Prepare and communicate letter of employment to prospective employees, including new hire packet.

Coordinate New Hire Orientation

Set up and maintain personnel files including completion of all new hire or other HR forms consistent with Corporate Standards.

Assist in organizational training and development efforts.

Assist and prepare information for exit interview process.

Maintain Human Resources Information System (HRIS) records with integrity and compile reports from database as needed.

Ensure the appropriate flow of employee/personnel action/department position forms for changes in employee status and for current HRIS maintenance.

Maintain up-to-date information on employee licensure and competencies based on position requirements, i.e., RN, LCSW, CPR, CPI, TB, etc.

Participate in developing department goals, objectives, and systems; recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.

Coordinate supplies and handle all ordering for department.

Prepare employee ID badges in a timely manner as requested

Perform other related duties as required and assigned.

Coordinate with Payroll Coordinator to ensure effective communication regarding employees' payroll activities

Knowledge, Skills, and Abilities: These are observable and measurable attributes and skills required to perform successfully the essential functions of the job and generally demonstrated through qualifying experience, education, or licensure/certification. This list may not be complete for all knowledge skills and abilities required for this position.

Proficient in Microsoft Office Suite or related software programs.

Excellent verbal and written communication skills.

Superior interpersonal skills and ability to work extremely well as part of a team.

Demonstrate above average problem solving skills.

Demonstrate superior customer service skills to external and internal customers.

Ability to work well under pressure and manage sensitive or controversial subjects with tact, kindness, and professionalism.

Ability to react calmly and effectively in emergencies.

Skill in organizing and prioritizing workloads to meet deadlines.

Ability to adhere to safety policies and procedures.

Ability to use good judgment and to maintain the confidentiality of information.

Ability to demonstrate tact, resourcefulness, patience, and dedication.

Ability to accept direction and adhere to policies and procedures.

Ability to recognize the importance of adapting to the various patient age groups (adolescent, adult and geriatric).

Ability to work in a fast-paced environment.

Ability to meet corporate deadlines.

Physical Requirements and Working Conditions: This section describes how an employee in this position performs the functions of the position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Ability to sit, stand, and walk for up to 8 hours.

Ability to frequently reach above, at or below shoulder height (obtains supplies, reach in cabinets, use refrigerator), kneel, bend, stoop, turn, balance, push, pull, and twist frequently.

Ability to see well enough to read handwritten and typewritten material.

Ability to read, write and follow complex and/or detailed instructions.

Ability to occasionally push/pull wheeled carts up to 100 lbs.

Ability to work in temperatures from -60 to 100 degrees F.

Ability to accomplish assigned duties.

Ability to see, taste, smell and hear to assess products served and produce a safe work environment.

Ability to lift and or carry up to 25lbs. frequently

Ability to perform repetitive tasks and/or motions.

Ability to hear alarms/telephone and normal speaking voice.

Must have clarity of vision.

Ability to manage anger/fear/hostility.

Ability to manage multiple priorities.

Ability to operate machinery and equipment as listed below.

Machines, Tools, Equipment, and Other Work Aids

Telephone and paging system

Computer, printer, and various software programs

Copy machine

Fax machine

Calculator/10-key

Policies, procedures, plan, and program manuals.