People Ops Office Admin

We are currently seeking an People Operations Office Administrator to provide multi-faceted administrative support and assistance for our San Diego, CA office. The People Operations Office Administrator will develop relationships at all levels of the organization and will foster a collaborative team environment and a strong service-oriented culture. The ideal candidate will be a self-starting and passionate individual who demonstrates integrity and strives to perform quality work.

Responsibilities

Office Operations & Maintenance

• Ensure efficient day-to-day office operations by maintaining adequate office supplies, restocking inventory, and overseeing office equipment and workspace appearance
• Coordinate with vendors, service providers, and building management regarding facility maintenance, service requests and office-related needs
• Manage incoming and outgoing mail, deliveries and general office logistics
• Assist with workspace organization, meeting room readiness, and overall office functionality

Administrative & Organizational Support

• Provide scheduling and logistical support for meetings, training sessions and team events
• Support special projects and cross-functional initiatives as assigned
• Answer calls and direct them to the appropriate staff member
• Handle general inquiries from staff, clients and the public. Serve as the first point of contact for staff and visitors while onsite
• Coordinate and schedule internal and external meetings, ensuring that meetings spaces are booked set up appropriately
• Assist with preparation and processing expense reports and invoices, ensuring timely submission and payment

People Operations Support

• Support onboarding and offboarding processes, including preparing materials, coordinating equipment set up, and maintaining employee records
• Assist with updates to HR and Recruiting systems and support date entry related to employee and candidate information
• Provide administrative support to People Operations initiates and projects

Employee Experience & Culture

• Help coordinate employee engagement initiatives, recognition programs, and company events
• Assist with internal communications related to People Operations programs and updates
• Serve as a point of contract for general employee questions and direct inquiries to the appropriate resources.

Minimum Qualifications

• High School Diploma or equivalent
• At least 1 year of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Strong organizational skills with an ability to prioritize and multitask
• Excellent communication skills, both written and verbal
• Ability to maintain discretion and confidentiality when handling sensitive information

Physical Requirements

• The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• While performing the duties of this job, the employee:
  
  
  
  • Must be able to climb stairs
  • Must be able to lift and carry 20 pounds
  
  
  
  

Preferred Qualifications

• Associate's or bachelor's degree in business administration or a related field
• Experience with JAMIS Prime Software and/or Paycom
• Familiarity with office management procedures and basic accounting principles
• Proactive and independent problem-solving skills
• Experience in a Government Contracting setting.

Location: San Diego, CA

Schedule: 100% ONSITE

Salary: 45k+ to align with experience and education