Financial Specialist - Controller's Office

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POSITION SPECIFICS

The Controller's Office at the Penn State College of Medicine in Hershey, PA, is seeking a Financial Specialist - Senior Professional. The Financial Specialist supports the department chair under the COM controller's office. The financial specialist will provide oversight of grant, budget and fiscal matters. Specialist responsibilities include managing department(s)/unit(s) on budget and grant management, financial controls, and policy and procedure. Specialist responsibilities include overseeing the department(s)/unit(s) full financial portfolio to ensure efficient operation and allocability of the department's finances.

• Serve as knowledge expert to departments on budget management, grant management, financial control and policy/procedures
• Manage LD plans for accurate allocation of funded efforts;Prepare and submit salary distributions, salary redistributions, and wage transfers
• Responsible for fielding and answering questions related to the reconciliation and management of grant, internal and clearing accounts for administrative area; make adjustments as needed and resolve problems
• Compile data for analysis and forecasting purposes; run reports as needed for administrative area
• Review and approve of financial documents, transactions, PO's, change orders, etc.
• Responsible for performing assigned fund/Grant management; assist with annual budget processes for administrative area, including operating budget preparation
• Understand award guidelines, regulations and policies to effectively manage grants.
• Grant expert on Uniform Guidance and Penn State grant policies.
• Utilize best management practices for awards including tools to track post-award documentation due dates, including process to ensure compliance to award's terms and conditions
• Maintain controls for administrative area; manage budget and grant authorizations; approve routine journal vouchers and prepare complex correcting entries
• Assign budget sources for expenditures to ensure visibility of spend on internal and external budgets
• Analyze and verify funding sources to ensure appropriate spending
• Prepare financial summaries and any other specialized reports for presentation
• Ensure grants are set-up in SIMBA (internal accounting system), prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts.
• Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval
• Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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