Vendor Management Specialist

The Vendor Management Specialist (VMS) is responsible for managing vendor data and information, primarily setting up and maintaining vendor access in Banner Finance and the Unimarket eprocurement system while also ensuring vendor data integrity, regulatory compliance, and timely, accurate payments across the University. The VMS is also responsible for managing vendor payment method, remit-to information, e.g., as well as administrating the university's 1099 process. The VMS will also co-administrate the expense module.

Essential Functions

Vendor setup and management - Processing vendor requests from TDX ticketing system, sending registration invites to vendors, setting up light suppliers, maintaining integrity of the supplier module in CUBuyplus. Also participating in collaboration events with other Unimarket customers to build knowledge base, share improvement opportunities, and build a network of process/information resources. (65% data entry, 35% data validation, approvals).

Vendor payment management - Maintaining vendors' ACH information and maintaining current records.

1099 Process - Compiling, organizing, and reporting 1099 information annually.

Expense Module co-management - Setting up user profiles as needed and monitoring shared mailbox.

Special Projects - As projects and initiatives are presented for continuous improvement, e.g. vendor database and finance system cleanup, initiatives to update vendor payment method to ACH, etc.

Qualifications:

• High school diploma or equivalent required.
• Associate's Degree and/or accounting background preferred.
• Proficiency with Microsoft Office and other business software.
• 3- 4 years' administrative support experience preferred.
• Knowledge and experience in higher education preferred.

Knowledge, Skills, and Abilities:

• Experience in higher education preferred.

• Strong interpersonal skills, e.g. tact, diplomacy, negotiation, listening) as well as professional verbal and written skills.

• Ability to multi-task to meet deadlines.

• Desire to learn new tasks with increasing responsibilities.

• Knowledge of Banner preferred; ability to learn new technology and applications.