Project Coordinator, FCC NEPA

General Description:

As part of a team, the ideal candidate will provide regional-level support to help ensure the successful and timely completion of environmental and engineering consulting projects. While this is a non-technical role, the candidate will participate in conveying technical information with support from the technical teams. The candidate must be highly organized and fluent in most Microsoft Office suite software programs (Outlook, Excel, Teams, and Word). Daily assignments will include document control, uploading/downloading and delivery of pertinent project information, tracking project and report progress, data entry, and general administrative office support as needed. The successful candidate is one who is responsive, organized, communicates well, and can prioritize and manage multiple tasks. This is a fast-paced and exciting role which requires frequent communication and acts as a liaison between Terracon offices, clients, and corporate entities to facilitate the flow of project information. This position is a unique opportunity to become a key team member of a well-established national program with a history of success.

Essential Roles and Responsibilities:

Document Control

• Following an established system, the candidate will assist with ensuring project and document adherence to quality standards and project requirements.

• In collaboration with a team, receive and enter documents into various software systems using pre-established procedures and following client and project requirements.

• Organize various project documents to ensure completion and availability of project information to technical personnel and clients.

Program Support

• As a team member and under minimal supervision, provide project support for multiple offices in a region.

• Compose and proofread e-mails, letters, and other client and office correspondence.

• Assists with the coordination of overall project completion and data entry.

• Communicate task status and delivery schedule to technical personnel.

• Maintain existing tracking spreadsheets with updates for ongoing tasks and projects status.

• Act as liaison between clients and various offices within a region to communicate project information and deliverable status.

• Work with individual project managers to invoice projects and accounts receivable issues.

• Inform project team members and clients about project schedule, status, and deliverable updates.

• Follow safety rules, practices, guidelines, and standards for all projects.Participate in pre-task planning as needed and report any safety issues or concerns to management.

• As part of a team, assist in maintaining quality standards on all projects and deliverables.

• May occasionally answer telephone calls and forward calls and/or messages to appropriate personnel.

• May occasionally assist with developing project budgets and schedules.

Requirements:

• High school diploma or equivalent.

• Must be highly organized, responsive, detail-oriented, and comfortable working in a team environment.

• Fluent in Microsoft Outlook (email management), Excel, Teams, and Word.

• Minimum 2 to 3 years of relevant experience.

• Valid driver's license with acceptable violation history.