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Senior Payroll Manager

Vaco
$120,000.00 - $150,000.00 / yr
United States, New York, New York
Jan 30, 2026
Client: Prominent Real Estate Organization
Role: Senior Payroll Manager
Salary: $120K - $150K/annually
Location: New York, NY


Key Responsibilities:

Leadership & Strategy
  • Department Oversight: Hire, train, and supervise payroll staff, managing daily workflows and performance evaluations.
  • Modernization: Identify and implement software updates and procedural enhancements to create organizational efficiencies.
  • Audit Management: Lead internal and external audits, including specialized Local 32BJ and NYC Union inquiries.
Payroll Operations
  • Full-Cycle Processing: Oversee timely processing of salaries, benefits, garnishments, taxes, and deductions.
  • Union & Compliance: Ensure strict adherence to federal, state, and local wage/hour laws, including prevailing wage rules.
  • Specialized Tracking: Manage databases for salaries/bonuses, workman's compensation, and non-union building benefits.
  • Union Liaison: Audit and manage relationships with Local 32BJ, Union 272, and other NYC-based unions.
Required Skills & Qualifications
  • Education: Bachelor's degree in accounting, Business Administration, HR, or a related field.
  • Experience: 5-10 years of progressive payroll experience, with a proven track record in a leadership capacity.
  • Technical Expertise: Advanced proficiency in ADP RFN and RFM payroll software is required.
  • Industry Knowledge: Strong familiarity with NYC Unions and HR requirements for non-union properties.
  • Analytical Mindset: Exceptional attention to detail with the ability to solve complex compliance or system issues.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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