Contract Administrator (University Procurement Office)

Specific Duties & Responsibilities

• Works in partnership with JHU Legal to oversee the legal terms (e.g., indemnity clause) and the preparation and revision of contracts that involve the purchase or sale of goods and services.
• Works closely with the Procurement Sourcing Teams, including the Category Portfolio Group Manager(s), and participates in negotiating the commercial terms of the contract (e.g., price, contract period).
• Coordinates external reviews and approvals with groups such as IT Risk, Registrar's Office, etc.
• Develops practical and effective contract governance and administration policies, processes, procedures, and work instructions for Procurement.
• Develops standardized contract template libraries to be used for re-occurring purchases. Negotiates contract terms and conditions.
• Prepares contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.
• Tracks authorizations and correspondence.
• Maintains detailed and organized files including audit files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
• Prepares contract change, cancellation and other notices as required.
• Ensures contractors are in compliance with legal requirements, owner specifications, and government regulations.
• Conducts on-going training for procurement professionals and key stakeholders on the contract administration process, policies, and technologies.
• Administers surveys, prepares reporting and other data collection and metrics compilation activities.

Special Knowledge, Skills & Abilities

• Requires strong contract clause and policy writing abilities in a procurement environment including knowledge of commercial contract terms and conditions, statements of work, acceptable clause modifications and alternative fallback positions, plus advanced skill set in MS Word.
• Requires the ability to earn and retain the respect of legal and procurement professionals.
• Must be able to communicate effectively with and win cooperation from personnel at all levels of the organization.
• Must be able to get things done with informal authority.
• Must have exceptional written and verbal communication, time management, and interpersonal skills.
• Must be able to achieve demanding deadlines without requiring constant follow-up.
• Must be able to re-order project priorities on short notice and adapt to changing requirements.
• Prefer experience with contract database technologies.
• Prefer strong stand-up training and presentations skills, plus advanced presentation software skills.

This position allows an opportunity to Telecommute.

* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

• Bachelor's Degree in Business Administration, Supply Chain Management or related field.
• Five years of related experience in contract administration in a complex environment.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Paralegal or Contract Administration certification highly desirable.

Classified Title: Contract Administrator
Role/Level/Range: ATP/04/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30am - 5:00pm
FLSA Status:Exempt
Location: Remote
Department name: Buying
Personnel area: University Administration