Associate Business Specialist

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The Business Services Directorate provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $900 million annual budget.

The Business Services Directorate has an opening for an Associate Business Specialist position within the Business Operations Office supporting Human Resources and the Business Services Directorate. This individual will report to the Business Operations Manager for the Information Technology Division (ITD), Human Resources (HR), and the Business Services Directorate (BSD) .

Candidate will support a wide variety of financial and related functions for the Business Operations Office to HR and BSD, including, but not limited to micro purchasing, contract administration, and processing of all material requests.

Essential Duties and Responsibilities:

• Management of contracts specific to the Human Resources Division and the Business Services Directorate.

• Management of contracts database specific to the Human Resources Division and the Business Services Directorate.

• Creation, routing, approving, and processing of Web Requisitions.

• Support the creation of Statements of Work and justifications for non-competitive procurements.

• Primary point of contact and liaison between HR, BSD, and the Procurement Office.

• Process Journal Vouchers.

• Process invoices and Miscellaneous Payments on behalf of ITD, BSD, and HR Business Team.

• Process Shipping Memos.

• Process Receipt of Material.

• Support inspections of 4-way matches.

• Manage contracts for Lab wide procurements owned by HR and BSD.

Required Knowledge, Skills, and Abilities:

• Bachelor's degree in related business field or equivalent experience generally based on the basis of 2:1 (experience: college).

• 2+ years of related/relevant work experience.

• Proficient skill level in Microsoft Office products (Word, PowerPoint, & Excel).

• Ability to establish positive working relationships at all levels.

• Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues.

• Ability to prioritize and effectively deal with deadlines.

• Ability to identify and resolve problems within own area of responsibility.

• Ability to identify organizational resources and seek assistance when needed.

• Effective oral and written communication skills.

• Must be self-motivated, resourceful and organized, taking ownership of all assigned work.

Preferred Knowledge, Skills, and Abilities:

• Masters Degree in related business field.

• Interest in science mission of the Laboratory.

• Familiarity with PeopleSoft HR and Financials, and the ability to generate queries and reports.

• Experience with SharePoint and/or Power BI.

Other Information:

• This is an onsite position located in Upton, New York

• Visa Sponsorship is not available for this position

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $79,850 - $115,800 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.

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About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor

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