Sr. Accounts Payable Specialist

GENERAL PURPOSE
Under limited supervision, perform routine as well as complex accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. Demonstrate broad knowledge of operational procedures and tools obtained through work experience. Assist and train newer employees. Problems revolved by this level are typically not routine and require analysis to understand.

JOB DUTIES AND RESPONSIBILITIES

* Collect necessary supporting documents and the setup of new suppliers in the Coupa website

* Work closely with procurement and the accounts payable teams to coordinate the more strategic aspects of the enablement process

* Support the supplier on-boarding strategy and reporting and follow up with the procurement partner

* Support the supplier on-boarding and content enablement pipeline

* Work closely with the AP leadership to communicate early and often on issues and day to day operations

* Enter Salesforce tickets daily

* Create, edit and maintain SOP's related to daily job duties

* Work on various reports to assist team with tidiness of records (1099 and Supplier database)

* Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns of a more complex nature; research and resolve payment exceptions
* Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes
* Complete and file all new-vendor setup forms; maintain AP vendor files
* Complete AP closing activities
* Process invoice reversals
* Investigate and clear invoices blocked for payment
* Image and file all invoices, accounting transactions, and supporting documents
* Monitor AP invoice email and open and sort mail as assigned
* Ensure compliance with DFA policies and procedures
* Keep supervisor informed of any activities that may require his/her attention
* Provide initial training or reinforcement training to new team members; provide guidance and assistance
* The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

EDUCATION AND EXPERIENCE
* High school diploma or equivalent
* 2 to 4 years of accounts payable or accounting related work experience
* Certification and/or License - may be required during course of employment

KNOWLEDGE, SKILLS, AND ABILITIES
* Strong knowledge of accounts payable concepts and practices
* Knowledge of and skill with Microsoft Office Suite and company computer systems
* Able to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternatives
* Able to demonstrate customer service skills in a courteous, professional, and helpful manner
* Able to communicate clearly and effectively, both verbally and in writing
* Able to interact positively and work effectively with others (interpersonal skills)
* Able to maintain confidentiality of information
* Able to demonstrate strong research and problem-solving skills
* Able to take initiative in performing job and seek increased responsibilities
* Able to demonstrate attention to detail and accuracy
* Able to work under limited supervision and direction
* Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans