Associate Director, Business and Finance

Associate Director, Business and Finance

Position Number: 40077308

Payroll Title: BLANK AST 3

Job Code: 004722

Job Open Date: 01/29/2026

Application Review Begins: 02/13/2026

Department Code (Name): ATHL (ATHLETICS)

Percentage of Time: 100%

Union Code (Name): CX

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.35/hr to $31.38/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35/hr to $42.06/hr.

Work Location: Intercollegiate Athletics - 2205A

Working Days and Hours: Monday - Friday, 8 am - 5 pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

UC Santa Barbara is located on the Pacific Ocean, ranks among the top-10 public universities in the nation and is a member of the prestigious Association of American Universities. The UCSB Athletics Department includes 20 intercollegiate sports teams and 450 student-athletes that compete for championships in the Big West Conference and at the NCAA Division 1 level. The Gauchos have won a record 10 Big West Conference Commissioner's Cups representing the league's all-sports champion.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the supervision of the Assistant Athletics Director, Business Operations, the Associate Director for Business and Finance will provide various financial functions for the department of athletics. The Associate Director for Business and Finance will perform tasks not only in the areas of financial accounting, financial reporting, procurement, travel, and game contracts, but also other business operations areas as needed. Requires ability to work independently, take initiative, multi-task, and be creative in solving problems ranging from routine to complex. Must be able to be flexible and adapt in a fast moving, high demanding environment. Must display a high degree of professionalism, as well as foster cooperative working relationships with fellow staff members within the department and across campus. Be knowledgeable of, and comply with, NCAA, Big West Conference and University rules, policies and regulations applicable to the performance of this position. Need to have a positive attitude.

Qualifications:

• Proficient in Microsoft Office Suite, email and calendaring software.
• Excellent communication and interpersonal skills to communicate effectively with diverse groups at all levels, both verbally and in writing.
• Exceptional skills in customer service and the ability to work with a variety of constituents and in a diverse environment.
• Excellent analytical and problem solving skills.
• Ability to use sound judgment and discretion in responding to issues and concerns and maintain confidentiality.
• Ability to work independently and be flexible while performing a wide range of tasks concurrently and effectively.
• Ability to interpret and local and system-wide policies and procedures.
• Strong organizational and planning skills and the ability to multitask and prioritize with multiple and demanding deadlines.
• Ability to work under pressure in a team atmosphere and independently involving deadlines, periodic heavy work cycles and high volume while maintaining extreme attention to detail.

Required Qualifications:

• High School Diploma
• Bachelor's Degree in finance, accounting, economics, mathematics, or a related field
• 1-3 years Experience working in a financial focused role
• 1-3 years Experience working a fast paced, deadline driven environment.
• 1-3 years Experience working in collegiate/professional sport

Special Conditions of Employment:

• May be required to work nights or weekends to assist with travel related emergencies.

• Mandated reporting requirements of Child Abuse

• UCSB Campus Security Authority under Clery Act

• Satisfactory criminal history background check

• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 50% Financial Processing Operations - Perform purchasing and receiving functions for Intercollegiate Department of Athletics, assuring proper allocation to accounts through the campus Gateway Procurement system. Process accounts payable (A/P) transactions including, but not limited to, entertainment, memberships, vendor invoices and reimbursements utilizing campus payment systems as appropriate. Handle revenue journals and deposits as needed Department Procurement Flexcard lead
• 25% Travel Financial Management - Assist with the broad travel management operation, including but not limited to the following: Act as conduit between Anthony Travel (athletics travel partner) and UCSB Business Financial Services Book and manage car rentals with internal campus partners Manage hotel financial transactions in connection with regional hotels SAP Concur expense report reviewing and troubleshooting
• 10% Financial Reporting - Assist with NCAA Agreed Upon Procedures report, EADA report, Big West Reporting, and ad hoc university reporting
• 10% Game Contracts/ Agreements - Prepares and drafts all game contracts and agreements for home non-conference and conference games. Ensures accurate record of all executed agreements and maintains database. Reviews away game agreements as needed, identifies any changes needed, and routes for review by BFS, administrative and coaching staff as appropriate. Ensures all game guarantees are paid out/or received depending on contract structure
• 5% Other Business Office Operations - Assist with Clery Act Reporting Assist with facility management scheduling and rate/recharge processes Other financial ad hoc tasks as needed

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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