Administrative Assistant (Remote)

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes - making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

Job Summary

Acentra Health is seeking an Administrative Assistant to join our growing team and provide essential support that keeps daily operations running smoothly. In this key role, you will manage scheduling and calendars, support communication and workflow, and ensure administrative processes are executed efficiently.

The purpose of this position is to provide administrative support to an individual, team, department, or functional group, ensuring efficient daily operations and contributing to overall organizational success. This is a full-time remote role working from your home office, and we provide all essential technology and equipment, including a company-issued laptop. Work Hours: Monday through Friday, 8:00 AM to 5:00 PM CST; must be able to work Central Time Zone hours as required for this role.

• Collect, review, and analyze data to prepare accurate reports, spreadsheets, charts, and presentation materials.

• Utilize Microsoft Word, Excel, PowerPoint, and other software tools to support daily administrative and reporting needs.

• Prepare, proofread, and distribute reports, correspondence, and internal communications.

• Maintain organized filing systems, databases, and record archives to ensure accuracy, accessibility, and confidentiality.

• Screen incoming calls, respond to routine inquiries, and route calls to the appropriate individuals as needed.

• Coordinate and schedule meetings, appointments, travel arrangements, and team events with strong attention to detail and efficiency.

• Support general administrative functions, including processing expense reports, managing office supply inventory, and handling invoices or purchase orders.

• Maintain compliance with established workflows, regulatory requirements, and best-practice standards.

• Read, understand, and comply with all corporate policies and procedures, including HIPAA Privacy and Security regulations.

Required Qualifications, Knowledge, and Experience

• Must have a high school diploma and a minimum of 1-3 years of administrative, clerical, or office support experience.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels of the organization.
• Excellent organizational and time-management abilities, with proven skill in prioritizing tasks and meeting deadlines.
• High level of accuracy and attention to detail, ensuring quality in documentation, scheduling, and data entry.
• Demonstrated ability to exercise independent judgment, discretion, and problem-solving skills in daily assignments.
• Proficient in computer-based software and Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Why us

We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.

We do this through our people

You will have meaningful work that genuinely improves people's lives nationwide. Our company cares about our employees, giving you the tools and encouragement, you need to achieve the finest work of your career.

We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search!

EOE AA M/F/Vet/Disability

Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law.

Benefits

Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.

Compensation

The compensation for this role is $20.00 - $24.00 per hour

Based on our compensation program, an applicant's position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level.

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