TSP FRONT DESK SUPERVISOR - 12162025-73661

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, TENNESSEE STATE PARKS DIVISION, VAN BUREN COUNTY

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/environment/job-announcements-/preferred-service/00009919_tsp_front_desk_sup_fcfsp_tdec-job-opp_ps.pdf

Qualifications

Education and Experience: Education equivalent to High school diploma or experience plus 2 years experience in a guest services role, preferably as a hotel front desk associate.

Substitution of Education for Experience: A 2-year degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.

Substitution of Experience for Education: Substitution of Experience for Education: One year of customer service experience may be substituted for the required education on a year-for-year basis

Examination Method: Education and Experience,100%, for Preferred Service positions.

Overview

Under general supervision, responsible for overseeing daily operation of front desk including operations, scheduling, cashier, audit work, financial resource management, and related duties.

Distinguishing Features: This classification is an entry level supervisory position that is responsible for leading and assisting with the successful completion of daily shift requirements for the front desk. Front office areas include Front Desk and Retail. Strives to ensure guest and employee satisfaction and achieve the operating budget. Assists in completing financial and administrative responsibilities.

Responsibilities

1. Responsibility for administration and supervision of the Front Desk department in a Tennessee State Park. Employees in this classification are responsible for the successful operation of the Front Desk department and ensuring that their staff meet all established performance and customer service guidelines. This classification may act as the person-in-charge in absence of a manager.
2. Manages lodging accommodations using approved property management system (PMS) point-of-sale system and cabin accommodations through Itinio or approved point-of-sale system.
3. Perform front desk associate and night auditor duties as required by staffing levels and business demand.
4. Oversee and provides customer service to guests by operating a front desk in a Tennessee State Park by performing the following duties: Confirm and manage guest reservations, greets guests, assigns rooms, track room availability and occupancy, managing and routing inbound calls, and other customer service responsibilities as needed.
5. Works with the Sales department to maximize revenue.
6. Responsible for managing the Lodge retail area during shifts, including stocking inventory, managing guest transactions, and visually observing the retail sales area to prevent theft.
7. Maintains a complete knowledge of Tennessee State Park and Lodge features/services, hours of operations, room rates, special packages and promotions, local area knowledge, daily house count and expected arrivals/departures, and schedules daily group activities.
8. Assists leadership with regular updates to the competitive set rate market analysis, which monitors and updates local competitive set rate positioning for rooms. Inform the front desk staff about rate structure and daily sales strategy.
9. Manages rate discounting procedures and policies; engages with senior management for discounting levels above threshold
10. Assist in the preparation of group folios and revises any errors in billing.
11. Ensure guest satisfaction by successfully resolving disputes and guest complaints, ensuring staff perform all functions for guest service, and appropriately communicating with upset guests who are dissatisfied with the products and services they received.
12. Manages financial resources by reviewing cost per occupied room to make educated purchasing decisions and appropriately staffing department based on occupancy.
13. Identify payment methods, post charges, and collect payments for services and products purchased by guests to ensure all bills are settled before checkout.
14. Supervises and evaluates subordinate employees in their job performance. Prepares shift schedules for front desk employee based on projected occupancy levels to best manage overtime.
15. Assists with training of the front desk staff to successfully perform front office operations, revenue management, central reservations procedures and selling techniques.
16. Protects the States financial assets by properly administering policies and procedures for all financial transactions. Properly administers State policies and procedures for protecting the safety of the guest and employees. Maintains confidentiality of guest information and follows proper protocol to secure and protect pertinent data.

Competencies (KSA's)

Competencies:

Approachability

Career Ambition

Composure

Conflict Management

Customer Focus

Developing Direct Reports and Others

Hiring and Staffing

Integrity and Trust

Listening

Motivating Others

Problem Solving

Time Management

Understanding Others

Patience

Knowledge:

Sales and Marketing

Mathematics

English Language

Customer and Personal Service

Clerical

Administration and Management

Skills:

Writing

Time Management

Speaking

Social Perceptiveness

Service Orientation

Reading Comprehension

Mathematics

Complex Problem Solving

Active Listening

Instructing

Management of Financial Resources

Abilities:

Auditory Attention

Deductive Reasoning

Mathematical Reasoning

Memorization

Oral Comprehension

Oral Expression

Speech Clarity

Stamina

Time Sharing

Trunk Strength

Written Comprehension

Written Expression

Tools & Equipment

1. Telephone
2. Computer
3. Calculator
4. Cash Register
5. Property Management System