Compliance Quality Control Specialist II

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search.

SUMMARY:

The Compliance Quality Control Specialist II (CQCSII) has the responsibility of addressing delinquent cancer reporting backlogs at selected reporting facilities within the Cancer Registry of Greater California (CRGC) catchment. This position also has the responsibility of performing casefinding by reviewing pathology reports, electronic medical records, medical record disease index, and other casefinding documents; then, abstracting identified reportable cases to efficiently bring the reporting facility in alignment with California Cancer Registry (CCR) cancer reporting timeliness and completeness standards. Reporting to the Data Quality Control Director/Facility Compliance Officer, this position is expected to consistently abstract and code information following state mandated guidelines and must maintain at least a 97% abstracting and coding accuracy.

The CQCSII will also assist with reporting facility and e-Path compliance activities, including but not limited to: monitor reporting facility completeness, ensure that any reporting facilities delinquent in meeting the CCR completeness standard is placed on an Action Plan and ensure the Action Plan is monitored until the backlog of case reports has been completed, update the CRGC facility database and the statewide database with reporting facility profile information, support CRGC e-Path coordinator with reporting activities, and other reporting facility compliance activities as necessary.

This is a high productivity position, and the incumbent must be able to maintain productivity goals. This is a reading-intensive position as nearly all aspects of this position are performed on a computer and from reading online source material. The incumbent must be able to work independently.

This is a regular full-time position located in Sacramento, CA. This position may allow for remote work within the continental United States and is expected to work during core business hours for the Pacific time zone. Some travel to perform field work or attend educational meetings may be required. Candidates must be located in continental U.S. with preference given to California-based applicants.

Full salary range for this position: $84,177 to $124,412 per year. The typical hiring range for this position is from $84,177 (minimum) to $94,236 (the start of the second quartile), based on 100% FTE. The starting salary is determined using a variety of factors, such as the candidate's knowledge, skills, experience, as well as internal equity consideration and budget availability.

Employment Type: Full Time

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Review casefinding documents such as Medical Record Disease Indices (MRDI) and other online casefinding sources to determine state, and national case reportability.
• Abstract and code data from electronic medical records according to California specific guidelines, as documented in Cancer Reporting in California, Volume I.
• Accurately interpret and code American Joint Committee on Cancer (AJCC) TNM, Extent of Disease (EOD), ICD-O-3 coding, Solid Tumor Coding Rules, and the Hematopoietic reporting requirements.
• Maintain a clear understanding of Cancer Reporting in California, Volume I.
• Abstracts for assigned reporting facilities within the CRGC catchment, delinquent in cancer reporting.
• Monitor the reporting facility completeness for all CRGC reporting facilities and ensure the facility contacts are current.
• Update and issue the CRGC Completeness Form as required.
• Update and issue the Reporting Facility Abstractor Information Form, as required.
• Proactively monitor reporting facility timeliness and completeness compliance and elevate concerns to Facility Compliance Officer in a timely manner.
• Issue Action Plans for facilities that are behind in meeting CCR Timeliness and Completeness standards.
• Update the Actual Case Counts and the Expected Case Counts in the database management system.
• Update reporting facility profile information in the CRGC Facility database and the statewide database, including completeness case counts and posting Completeness forms and Abstractor Information forms.
• Work with reporting facilities that are transitioning abstracting vendors, to ensure the new abstracting vendors are aware of California cancer reporting requirements, as documented in Volume I.
• Inform the CRGC and CCR contacts maintaining the Constant Contact distribution lists of new abstracting/registry personnel names for inclusion.
• Assist the Reporting Facility Compliance Officer with identifying and approving GoAnywhere users (currently there are 2 account holders per reporting facility), also working with the CRGC GoAnywhere Administrator.
• Provide monthly Compliance Report and status of reporting facilities to Facility Compliance Officer.
• Support CRGC E-Reporting Director with e-Path reporting compliance utilizing e-Path CTQ Reports (Completeness, Timeliness, and Quality).
• Perform data quality related activities when required.
• Take online coding tests and review results and rationales as part of the training and continuing education processes as required.
• Meet quality standards while also meeting productivity standards.
• Attend scheduled meetings to stay current on procedural changes.
• Conduct on-site work at the reporting facilities or pathology laboratory as required.
• Perform other duties as assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

Minimum Qualifications

• 5 years' experience in a broad range of cancer registry functions, including case identification, abstracting, coding, and quality control activities. Abstracting either regional registry, hospital, contract, or combination abstracting accepted.
• Bachelor's degree in a health-related field, or substitute with four additional years of related experience.
• Credentialed by the National Cancer Registrars Association (NCRA) as an Oncology Data Specialist (ODS).

Other Qualifications

• Must maintain at least 97% abstracting and coding accuracy.
• Must have solid understanding of California cancer reportability requirements.
• Knowledge of cancer therapy, Extent of Disease, ICD-O-3 coding, Solid Tumor Coding Rules, cancer reporting in California utilizing Volume I and the Hematopoietic reporting requirements.
• Excellent knowledge of medical terminology, medical procedures, anatomy and physiology and the cancer disease process.
• Experience with electronic medical records (EMR) preferred.
• Able to work independently and be a self-starter; work with minimal supervision to meet daily, weekly, and monthly production deadlines.
• Detail oriented and an ability to summarize information quickly and accurately from patient medical records.
• Must have excellent interpersonal, verbal, and written communication skills.
• Must have access to available and reliable transportation and have the ability to conduct on-site work at the reporting facilities or pathology laboratory as required.
• Must be able to pass the background check required for this position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

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