Research Administrator

Join the dynamic and cutting-edge world of research in emergency medicine as we seek a passionate individual to take on the role of Research Administrator at the vibrant BerbeeWalsh Department of Emergency Medicine (DEM) at the UW School of Medicine and Public Health! Reporting directly to the Associate Department Administrator-Finance, with a matrixed relationship to the Associate Vice Chair of Research, the Research Administrator will be responsible for contributing to the mission of enhancing and facilitating high-impact clinical and translational emergency care research in the department by carrying out pre- and post-award research administration tasks. The pre-award component includes directly working with principal investigators and/or research staff to prepare, route, and submit funding proposals to sponsors. Reviewing, advising, and assisting faculty in developing and submitting grant applications, contract proposals, progress, and final reports. Post-award tasks include directly working with principal investigators and research staff to budget, complete award set-up, monitor expenditures, and reconcile financial data for sponsored programs. This includes processing accounting transactions such as cost transfers, sub award management, and financial projections related to sponsored project management. Furthermore, this role will serve as the unit liaison to internal and external stakeholder groups providing institutional and sponsor information representing the interests of the department and will implement departmental research administration policies and procedures accordingly.

• The work schedule is flexible and will be determined at the time of hire

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter: demonstrated track record of organizational skills and attention to detail managing multiple complex tasks, ability to work independently with minimal supervision, ability to problem solve and research questions to find answers

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

• May supervise the day-to-day activities of research administration staff

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

School of Medicine and Public Health, BerbeeWalsh Department of Emergency Medicine

At the BerbeeWalsh Department of Emergency Medicine, our focus is advancing the health of our community through unparalleled investments in exemplary education and training, rigorous discovery and collaboration, and compassionate patient care. Each year, our faculty and staff care for more than 100,000 patients across our emergency departments, serving as a trusted resource for communities throughout Wisconsin and beyond. Our commitment to remarkable healthcare drives us forward, always focused on turning adversity into opportunity and redefining the limits of our specialty.

To complement this mission, Madison offers an exceptional quality of life. Learn more about what makes Madison a top place to live, work, and explore.

The starting salary for the position is $72,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer

• Two years or more of experience in grant management (pre and/or post award)

• Prior budget management experience of federally funded projects

• Excellent written and verbal communication skills.

At least two years of experience with the following is preferred:

• Experience developing and projecting budgets.

• Knowledge of federal (e.g. NIH, NSF, DOD) state, foundation or industry funding mechanisms.

• Experience working in a healthcare and/or higher education environment.

• Proficiency with Microsoft Office

Education:

Bachelor's Degree Required

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter

• Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Jenna Wepfer, jwepfer@medicine.wisc.edu, 608-265-1810

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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