New

Administrative Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Nov 10, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	SA-SJE & LGBT Communities
Overview	The Center for Social Justice Education and LGBT Communities is dedicated to creating an inclusive campus climate where LGBTQIA+ students and their allies can thrive. Through advising, programming, advocacy, and education, SJE fosters leadership development, community engagement, and intersectional approaches to student success across campus. As one of four cultural centers within the Division of Student Affairs' Cultural Center Collaborative-including the Paul Robeson Cultural Center, Asian American Cultural Center, and Center for Latino Arts and Culture-SJE contributes to the collective mission of supporting historically underrepresented and marginalized communities across Rutgers University-New Brunswick.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for Center for Social Justice Education and LGBT Communities ( SJE). Reporting to the Director, the Administrative Coordinator provides comprehensive administrative, budgetary, and programmatic support for the unit. Among the key duties of the position are the following: Serves as the primary administrative point of contact for the Center, overseeing business functions, contracts, invoices, payroll, and purchasing, while coordinating space reservations and managing logistical operations. Collaborates with professional staff to plan and implement programs, trainings, and events such as LGBTQIA+ Welcome, Q-mmunity, RU Black Pride, Rainbow Graduation, and other signature initiatives. Supervises and mentors student employees, coordinating recruitment, training, and ongoing development to ensure effective support for daily operations. Provides leadership in communications, marketing, and storytelling efforts, maintaining an updated web and digital presence that reflects the mission and values of the Center.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field and at least two (2) years of relevant experience, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting.
Certifications/Licenses	A valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Excellent written and oral communication with attention to detail, as well as strong organizational and time management and event coordination skills Must possess strong customer service, and problem solving skills and ability to communicate effectively with new students, parents/families, faculty/staff and student leaders/employees. Demonstrated ability to possess a calm demeanor when communicating with different constituencies and diverse audiences. Ability to manage multiple priorities simultaneously and adhere to deadlines. Cultural competency to work with LGBTQIA2S+ and other diverse students on a range of academic, student life, admissions, financial aid, counseling, health, disability and safety issues at a large, multi-faceted research university. Computer proficiency in Microsoft Office Suite, Google, Outlook, Teams, and virtual platforms such as Zoom. Ability to work both independently and as a constructive, collaborative member of the Cultural Center Collaborative.
Preferred Qualifications	Knowledge of procurement/purchasing, contract preparation and bid processes.
Equipment Utilized	Proficiency in using Apple or PC computer systems; Microsoft Office Applications including Outlook, Word, Excel, and PowerPoint; Google platform applications such as Docs and Forms, Canva, and Adobe Suites; Zoom and other videoconferencing platforms.
Physical Demands and Work Environment
Special Conditions	Available to work nights and weekends on occasion with schedules adjusted accordingly. May be required to travel to other campus locations and offices and lift boxes related to promotional items and programmatic equipment, as needed. Clean Driving Record.

Posting Details

Posting Number	25ST2299
Posting Open Date	11/10/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement