Job Summary
Academic HR Analyst advises the Department Chair, Division Chiefs, Chief Administrative Officer and Operations Supervisor, on academic personnel timelines and processes, trends, and problem/conflict resolutions. The position works with the Dean's office to monitor the department's state-funded FTE positions and implementation of academic processes. The Department consists of 50 faculty/physicians. The incumbent will be responsible for managing, planning, and administering academic personnel (including faculty and non-faculty appointments), Staff (MSP) Physician coordination, administrator for observers and volunteer clinical faculty (VCF), and payroll.. The incumbent in this position performs complex administrative analyses in all functions of academic personnel administration. Manages all academic advancement actions including recruitment, appointment, advancement, management of leaves of absence, problem and conflict resolution, and separation. Responsible for analyzing existing and proposed administrative policies and procedures.
Provides expertise with complex transactions for academic appointments that require an understanding of the School of Medicine, UC Davis Policies and Procedures, and Academic Personnel Manual Policies and Procedures. Provides expertise in compensation plan and salary structure for academic employees. Independently composes/drafts correspondence required for faculty recruitment, hiring and directives. Needs to understand, interpret and apply campus and system wide policies and procedures related to recruitment of faculty personnel. Provides expertise and consulting support to the Department Chair regarding all recruitment and search processes, as well as merit and promotion actions. #CA-SB Apply By Date 11/9/2025 by 11:59pm Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor's degree in related area and/ or equivalent experience/ training.
- At least two years of relevant HR experience.
- Experience working with faculty on various personnel related actions.
- Experience analyzing academic personnel policies and processes to advise others and participate in assessing business processes.
- Experience working as part of a team that develops and delivers effective solutions.
- Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions and/or recommend solutions.
- Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities.
- Experience and/or skills to use but not limited to: Word, Excel, PowerPoint, Sharepoint, internet, email, databases, accounting, payroll and human resources systems; design custom databases, produce reports and queries using various programs.
- Experience writing summaries, proposals, correspondence, and other communications with skills to edit copy for correct grammar, spelling and punctuation.
- Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals at all levels within the organization to secure and/or provide or present information to clarify situations, resolve problems, and to foster and promote the goals of the organization.
- Organizational and time management skills to prioritize workload and meet deadlines, develop and carry out project assignments in an efficient and timely manner, and to provide accurate and succinct documentation of activities.
- Strong communications skills and skills to edit copy for correct grammar, spelling and punctuation.
- Knowledge and skills to analyze and review financial documents.
Preferred Qualifications
- Demonstrated knowledge and experience or skills to learn Academic and Staff Personnel Administration and Volunteer Clinical Faculty.
- Knowledge and experience with but not limited to: UCPATH, Cognos, MyInfo Vault, AP Recruit, KFS, and FIS.
- Demonstrated knowledge of SISS policies and procedures and good working knowledge of various visa levels and processes. Experience using iGlobal and OATS.
- Demonstrated knowledge and/or experience with medical staff credentialing/privileging process.
Key Responsibilities
- 60% - ACADEMIC PERSONNEL ADMINISTRATION
- 20% - VISAs AND OTHER DUTIES
- 10% - PAYROLL ADMINISTRATION
- 10% - BUDGET AND ACCOUNTING
Department Overview The Department of Radiology is a large academic and clinical department within the School of Medicine which is responsible for teaching and training of residents, medical students, and clinical fellows, as well as both basic and creative clinical scholarly investigations. Radiology maintains a substantial amount of research, both basic and clinical trials, and provides services for interdepartmental research studies. POSITION INFORMATION
Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Must be able to work occasional overtime when required. Able to represent department at both onsite and offsite meetings. Must maintain confidentiality. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
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University of California- Davis Health
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vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement
Oct 31, 2025