Manager of Procurement and Business Services

The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting. The position is responsible for providing strategic direction on procurement with the goals of efficiency and high-quality customer service, directing the internal procurement processes while working closely with the Auraria Higher Education Center Procurement office, training University staff in procurement activities, developing management reporting to monitor on-going issues, and supporting faculty and staff in their procurement of goods and services.

In carrying out those duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, (non-grant) receivable contracts, vendor agreements, MOU's, affiliation agreements, etc.In addition, the position is responsible for overseeing the full encumbrance process, managing the vendor process in Workday, and several other processes that fall under the Business Services umbrella, including non-personnel risk management and state fleet reservations.

This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, and procurement rules, system procedure, and the impact on University contracting, purchasing, and planning. This position also provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.

Duties/Responsibilities:

Manage Contracting and Leasing- Determine, develop and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOU's, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Act as authority for the University regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups concerning terms and conditions, pricing, and goods/services to ensure compliance with State requirements while achieving University and department goals. Work closely with AHEC Procurement to coordinate with their processes, including solicitations, various waivers, and PO issuance. Work with other higher education procurement managers/directors to coordinate cooperative procurement agreements, develop policies and procedures for procurement, and assist in solving procurement issues. Develop and recommend changes to the University fiscal and procurement rules to be approved by the University CFO or Controller.

Manage Business Services- Supervise three employees responsible for Contracts and Business Services, develop and document policies and procedures for the area, train new staff or existing staff on new processes, resolve issues, act as authority when staff require assistance, act as backup when staff are out of the office.

Manage the Encumbrance Process- Develop, document, and oversee the full process and procedures for encumbering procurements by University departments, including managing staff, determining when waivers and/or exceptions might be appropriate and requesting them from the CFO or Controller, and, as needed, troubleshooting and resolving encumbrance issues.