Mobile Care Fleet Coordinator

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

Project Coordinator, CAREScan Mobile Screening Center of Excellence
Under the direction of the Program Director, the Mobile Care Fleet Coordinator manages all logistics, scheduling, and administrative operations supporting the CAREScan Mobile Screening Center of Excellence-a statewide initiative that deploys mobile screening and preventative care and diagnostic imaging across Wisconsin. The Coordinator serves as the central contact for coordinating site schedules among Federally Qualified Health Centers (FQHCs), health systems, community partners, employer partners, clinical research organizations, and academic collaborators. This role ensures seamless day-to-day operations, communication, and data coordination across all CAREScan mobile units and partners.

Primary Functions

• Coordinate site scheduling and deployment of CAREScan's mobile van, mammography, and CT units across partner locations.
• Develop and maintain scheduling systems, calendars, and workflows ensuring equitable access and efficient route planning.
• Serve as primary liaison with FQHCs, health systems, community partners, workforce health sites, academic and other partners for scheduling and logistics.
• Coordinate pre-deployment logistics (e.g., space setup, power access, equipment readiness, patient flow plans).
• Coordinate employee and contractor schedules to support mobile units.
• Track utilization metrics, visit volumes, and operational KPIs for internal reporting.
• Support onboarding of new partner sites, ensuring compliance with safety, privacy, and operational protocols.
• Maintain centralized documentation (schedules, contracts, permits, credentials).
• Provide administrative support for partner meetings, fleet operations, and data entry.
• Assist with community event logistics, public relations coordination, and educational activities as needed.
• Foster a collaborative, service-oriented environment and promote continuous process improvement.

Knowledge, Skills, and Abilities

• Project and operations coordination in healthcare, research, or logistics environments.
• Proficiency in scheduling tools, CRM or project management systems (e.g., Monday.com, Smartsheet, MS Planner).
• Excellent interpersonal, communication, and organizational skills.
• Strong ability to manage competing priorities, multitask, and work independently.
• Understanding of healthcare delivery systems, FQHC workflows, or community health operations preferred.
• Valid Wisconsin driver's license and ability to travel to partner sites as needed.

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Specifications

• Minimum Required Education: Bachelor's degree
• Minimum Required Experience: 3 years of experience in project coordination, scheduling, or operations management
• Preferred Education: Bachelor's or Master's in Public Health, Business Administration, or Healthcare Management
• Preferred Experience: Demonstrated experience coordinating transportation and logistics activities. Experience with multi-site healthcare or community programs, clinical scheduling, or logistics coordination.
• Field: Public Health, Health Administration, Project Management, or related discipline

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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