Assistant Deputy Clerk

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

The Office of the County Administrator is seeking qualified applicants to join our team and play a key role in influencing the future of Loudoun County Government. As the highest-level management office of the County, the Office of the County Administrator supports the Board of Supervisors in shaping the County's strategic and policy direction while overseeing the day-to-day operations of departments and agencies.

The successful candidate will be a resourceful, collaborative professional who thrives in a team environment, with strong communication skills, attention to detail with meticulous grammar, editing and writing skills, and the ability to manage multiple priorities with discretion.

As the Assistant Deputy Clerk, this position provides support to the Deputy Clerk to the Board of Supervisors by ensuring the efficient preparation, coordination, and recordkeeping of Board of Supervisors and Planning Commission meetings. Responsibilities also include managing official records, responding to public inquiries, supporting compliance with the Freedom of Information Act (FOIA), and supporting coordination of the Board of Supervisors Advisory Boards, Commissions, and Committees.

Key Responsibilities:

• Provide clerk support to Board of Supervisors' meetings, public hearings, standing committees, and the Planning Commission, including serving as the recording clerk during meetings.
• Facilitate County Administration's agenda item review process, including the review and distribution of meeting agendas, items, attachments, and related materials.
• Coordinate the placement of legal advertisements for public hearings and prepare public hearing posters.
• Prepare and post Action Reports, Copy Testes, minutes, and other meeting documentation.
• Assist the Deputy Clerk and FOIA Officer with processing FOIA requests, archiving records in accordance with state and county requirements, coordinating and leading FOIA training sessions for department FOIA Custodians, and maintaining/updating FOIA system software.
• Assist the Deputy Clerk with processing appointments to the Board of Supervisors Advisory Boards, Commissions, and Committees and maintaining/updating tracking system software.
• Support budget work sessions and special projects as needed.
• Communicate Board actions by notifying County staff of items requiring immediate attention and responding to inquiries from citizens, staff, and the media regarding Board actions and documentation.

• Strong organizational and time management skills with the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in recordkeeping.
• Must be able to operate audio/visual equipment, record proceedings, transcribe adequate meeting notes, and learn new programs quickly.
• Ability to work collaboratively across departments and with elected officials.
• Commitment to customer service, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite.

• Competitive hiring salary commensurate with experience.
• Comprehensive benefits package including health, dental, vision, and retirement plans.
• Opportunities for professional growth and advancement.
• This position is eligible for telework in accordance with County and Department policies.
  

Bachelor's degree; two (2) years of related work experience; or equivalent combination of education and experience.

Successful candidates will undergo background checks as required.

Attendance at evening meetings is required. The schedules of the Board of Supervisors and the Planning Commission may vary annually. Occasional weekend work may also be required based on meeting schedules.