P145 Maintenance Administrator

Responsibilities:
Leads daily operations within the Completions and Maintenance Hangars, including but not limited to:

• Repair Station Work Orders
  • Manage all Repair Station Work Orders in compliance with the P145 Repair Station Manual, Quality Control Manual, and FAA regulations
  • Coordinate with Maintenance Supervisors and Quality Control Supervisors to maintain accurate records
  • Generate various Work Orders for Completions and Maintenance aircraft in accordance with FAA and Law 262 requirements
• Customer Invoicing
  • Prepare detailed invoices for P145 maintenance customers, including itemization of all billable tasks, Over and Above maintenance, vendor services, and materials issued
  • Review Customer Discrepancy Log (CDL) with Customer Support Manager (CSM) to ensure alignment
  • Ensure contractual compliance while generating invoices in coordination with CSM and the CST Proposals department
  • Oversee efficient Work Order flow through the hangar to final customer invoicing
• Purchasing & Vendor Management
  • Plan and manage indirect and direct purchasing for P145, including creating and tracking Purchase Requisitions (RDA)
  • Maintain logs of RDA, invoices, vendor services, and accruals, and oversee RDA approval via the MARA system
• Financial Management
  • Coordinate monthly closing activities with Finance
  • Partner with the P145 Business Manager to manage Opex and budget
  • Interface with Finance regarding invoices, pro-forma invoices, credits, deposits, revenue forecasting, WBS, internal orders, WIP cost, COMP/PBH, customer discounts, costs, and profitability
• Reporting & Compliance
  • Update Work Order Recorder and Customer Maintenance Breakdown weekly
  • Review parts consumption accuracy with Material Parts Team (MPTS)
  • Ensure AS9100 compliance for technician sign-off through P145 comparison reports
• Travel & Administrative Support
  • Arrange domestic and international travel accommodations for CMRO Technicians and Quality Control Inspectors
  • Review Concur expenses submitted by technicians and inspectors
  • Ensure daily timekeeping accuracy for all technician and QC
  • Manage ordering of office supplies for P145
  • Assist new employees with onboarding paperwork and SAP profile setup

Qualifications for Position:

Education

Experience

Competencies & Attributes

Equal Opportunity Employer/Vet/Disability