New

Promotion and Tenure Coordinator - Faculty Affairs

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, Hershey
Sep 23, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Penn State College of Medicine, Faculty Affairs Office in Hershey, PA is seeking a Promotion and Tenure Coordinator. The Promotion and Tenure Coordinator facilitates faculty affairs processes for a college; manages review schedules; collaborates with faculty to execute the review process including gathering and preparing documents and facilitating timely submissions; and liaises with central University offices to ensure compliance with academic policies. Manage faculty affairs processes for a college including promotion and tenure, sabbatical leave, and non-tenure track promotions Establish schedules for the review process; facilitate committee meetings; manage submission timelines and ensure deadlines are met Gather, assemble, prepare, and upload documents including evaluator letters and dossiers Serve as a liaison with central University offices, review committees, Division heads, external reviewers, and faculty to coordinate and execute the review process Serve as college expert for review software and applications; maintain and organize information using online reviewing platforms Deliver training and workshops for staff, candidates, and committees on the promotion process; advise and consult departmental staff and faculty on best practices and procedures Oversee the process for fixed-term faculty reappointments; verify appointment information; maintain files; and generate reappointment letters Oversee the sabbatical leave process; facilitate the application process; distribute and track documents; review, edit, and submit sabbatical letters Manage non-tenure promotion process including collecting, reviewing, and editing materials Monitor, communicate, and interpret academic and administrative policies to ensure compliance MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. 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