Coordinator of Events and Hospitality

University of Arkansas
United States, Arkansas, North Little Rock
Sep 19, 2025
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Closing Date: 12/31/2025 Type of Position:Professional Staff - Project/Program Administration Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Pulaski Technical College University of Arkansas - Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations. UA - Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839. Department:CAHMI Purchasing Department's Website: Summary of Job Duties:The Coordinator is responsible for the planning and coordination of campus dining, catering and events (i.e., North Little Rock, South Location, Business and Industry Center, and North Little Rock Aviation Location) under the direct supervision of the Executive Director of CAHMI. This includes daily food service at both North Little Rock and South locations, as well as the Catering activities of Campus Dining. The Coordinator ensures customer service/satisfaction with efficient cost-effective management. The primary office of the Coordinator is at the North Little Rock campus. Travel is required but not limited to the South Location, Business and Industry Center, and North Little Rock Aviation Location. GENERAL RESPONSIBILITIES: Plan multiple types of events to include daily food service to the North Little Rock and South Campuses, as well as scheduled catering events at all locations. Supervise the planning and coordinating of menus for the catering of events on all campus locations. Maintain high standards of service, quality control, hygiene, and health and safety for catering and campus dining cafes. Work night and weekend shifts involving a flexible work schedule to accommodate events. Assist Director and Sous Chefs to maintain systems and procedures for the ordering, receiving, storing, preparing, and serving of all food and related items for all campus dining operations. Collaborate with the Director and Sous Chefs with assessing and monitoring controls in regard to food and labor costs for efficient food service delivery for events and all food services. Manage point-of-sale, food production recipes and inventory software systems, with recipe costing and published menus for campus dining. Supervise weekly inventories for all catering supplies and maintain records that comply with applicable UA-PTC and government policies. Schedule, supervise, train and evaluate catering and front-of-house employees for campus dining, including work-study and practicum students as assigned. Monitor and approve hours, absences, and leave. Utilize company systems for completion of required daily/weekly/monthly reports such as requisitions, inventory, cash reports, production records, payroll/timekeeping, etc. Prepare quotes, contracts, invoices and schedules for catering, room rentals, audio visual, room setup, and post event cleaning.for North Little Rock, South Little Rock, BIC and CAHMI campuses. Ensure clients are contacted to update and confirm details to finalize BEOs (Banquet Event Orders); maintains account files and ensures all information is included. Ensure that all events/meetings are correctly set-with floor plans for weekly events and prepared event/banquet staff. Maintains service equipment, labels and decorations for events. Coordinates with Facilities Management, Information Technology Services, CHARTS, and other functional areas to provide full service hospitality, set-up details and post event cleaning. Establish MOUs and legal contracts when needed to facilitate all legal requirements for events, camps, and conferences involving children, individuals with physical limitations, and other unique participants. Organize marketing activities, such as promotional events and other community engagement opportunities. Cultivate strong client relationships/partnerships, ensuring client satisfaction. Respond to customer recommendations and/or complaints. Must possess professional verbal and written communication skills, be organized and detail oriented, be flexible and adapt to change Assist the Director in all ways necessary to grow and maintain the reputation of CAHMI and UA-PTC by promoting the goals of the school both internally and externally Promote the mission of University of Arkansas-Pulaski Technical College Other miscellaneous duties as assigned. Qualifications: MINIMUM QUALIFICATIONS: Three years of administrative or bookkeeping experience Customer service experience with clients Positive, outgoing personality with strong communication, organization and analytical skills as well as the ability to work under pressure and manage multiple projects Knowledge of accounting principles and database management Proficient in Microsoft & Excel office programs Understanding and commitment to equal access and equal opportunity. Commitment to the mission of the comprehensive two-year college and its role in total community development. PREFERRED QUALIFICATIONS: Prior experience as an event / catering coordinator Knowledge of food service operation and ordering applications within an academic learning environment Associate's degree in Business Management, Hospitality Management, or related field. Additional Information:* Salary Information: $40,000 - $42,000 Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants Recruitment Contact Information: Human Resources humanresources@uaptc.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Feeling, Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:Sitting, Walking Occasional Physical Activity:Driving Benefits Eligible:Yes