Travel Clerk/Administrative Assistant - NSC

Nemean Solutions, headquartered in Sierra Vista, AZ, is a certified SBA 8(a) Native Hawaiian Organization (NHO) and veteran-operated company providing advanced Military Intelligence, Enterprise and Cloud IT services, Cybersecurity, Special Operations Forces (SOF) Exercise and Training, and niche Program Support and Professional Services to Federal and State Agencies supporting the US Government Defense, Intelligence and Aerospace sectors.

Job Overview:

Nemean Solutions is seeking a Travel Clerk/Administrative Assistant who is passionate about providing administrative support. The selected candidate will work at the National Simulation Center on Fort Leavenworth, KS.

Essential Duties & Responsibilities:

• Provide direct administrative travel support to the National Simulation Center Headquarters and staff.
• Record meeting minutes, notation of action items and providing follow-up correspondence support.
• Draft and distribute correspondence and presentations; Review and edit correspondence and documentation as required; Status report consolidation.
• Conference room scheduling and coordination.
• Answer incoming calls and screen to determine who is calling (rank/executive level/and agency/organization) as well as purpose of the call, and transfer calls providing the rank and name of who is calling, the agency/organization the person is from, and the purpose of the call.
• Organize and manage calendars to include all meetings, senior leader engagements, TDY, office calls, etc.
• Prepare travel authorizations/arrangements in the Defense Travel System (DTS). Book travel, lodging, and rental car requirements.
• Reconcile travel vouchers upon return from travel.
• Schedule and coordinate meetings/appointments. Send meeting invitations to all stakeholders.
• Print Read Ahead Slides (RAHS) provided by the meeting OPR (2 days prior to the meeting).
• Write, proof, edit, and rewrite correspondence (Memorandums, Notes, Draft Emails "Ghost Notes", etc.) and other documents IAW AR 2550 as required.
• Receive and direct visitors / Monitor visitor access.
• Maintain front desk procedures including contact information, directions and frequently requested information.
• Process queries and direct to appropriate office.
• Process requests for information and data.
• Resolve administrative problems and inquiries.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment as required.
• Problem assessment and problem solving.
• Information gathering and information monitoring.
• Prepare travel book with agenda.
• Prepare agendas for meetings and prepare schedules.
• Record, compile, transcribe and distribute minutes of meetings.
• Coordinate all aspects of meetings including, but not limited to, passing security clearances, processing visitor requests, and preparing agendas and itineraries.
• Synchronize the Director's calendar and other key leaders' calendars as needed. This support includes maintaining a master calendar of activities to include major internal events, major external events, relevant Government agency meetings, internal Temporary Duty (TDY) schedules, holidays, organizational events, and other relevant matters of importance to the organization as a whole.

Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Minimum Requirements/Education:

• High School Diploma or equivalent.
• 2 years of administrative experience.
• Strong writing skills, including ability to edit and review documentation for errors.
• Ability to work independently or as a member of the team, as required.
• Strong written and verbal communication.
• Experience with project coordination.
• High level of fluency in Microsoft applications, particularly Word, Excel and Outlook.
• Experience with Microsoft SharePoint.
• US citizenship with the ability to obtain a Secret security clearance.

What Nemean Solutions, LLC offers:

Medical, Dental, and Vision insurance plans, Paid Time Off, sick leave, 401k Retirement Savings plan with company match, and more.

Nemean Solutions is proud to be a Veteran friendly employer and provides Equal Employment Opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws. Equal Opportunity for VEVRAA Protected Veterans. Nemean Solutions, LLC will not discriminate against employees and job applicants who inquire about, discuss or disclose compensation information.