New

Graduate Program Administrator

University of Georgia

retirement plan

United States, Georgia, Athens

Sep 05, 2025

Posting Details

Posting Number	S14087P
Working Title	Graduate Program Administrator
Department	Grad Sch-Enrolled Student Srvc
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website	grad.uga.edu
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	8am-5pm, Monday-Friday
Advertised Salary	Negotiable
Posting Date	09/04/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	10/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Student Services Pro II
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications	Knowledge of Banner, Slate and DegreeWorks. Knowledge of Slate or other CRM programs. Familiarity with higher education and graduate degrees.
Position Summary	The Student Services Professional II is primarily responsible for monitoring the completion of degree requirements for graduate students as reported to the Graduate School. This role includes processing forms and clearing degrees for assigned graduate students, using discretion and independent judgment with respect to compliance with Graduate School policies. This position will advise faculty, staff and graduate students as needed throughout the student's progress to complete degree requirements. In addition, this position will work with the Slate core team to implement the transition of graduate degree forms to Slate online system and support the continuous improvement of systems and processes for monitoring graduate students' degree progress and completion.
Knowledge, Skills, Abilities and/or Competencies	The successful applicant will have excellent customer service skills and the ability to perform tasks accurately and efficiently in a fast-paced office environment. Attention to detail and the ability to take actions based on established policies and procedures are essential.
Physical Demands	Sitting for long periods of time.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities	Supporting assigned students with graduation and degree completion. Specific duties include identifying and reviewing requirements for students who have applied for graduation each semester, processing relevant academic milestones (e.g., comprehensive exams, exit exams, defenses) and clearing students for graduation each semester.
Percentage of time	40

Duties/Responsibilities	Process advisory committee forms by verifying faculty eligibility and other requirements.
Percentage of time	15

Duties/Responsibilities	Lead and manage the Enrolled Student Services Slate system for enrolled student processing. Assist with form building, query building, creation of messages to enrolled students. Assist with workflow design improvements to support enrolled student tracking. Assist with design and creation of dashboard portals in Slate.
Percentage of time	20

Duties/Responsibilities	Process requests on behalf of assigned students for degree objective changes, programs of study changes, transfer of credit, and admission to candidacy in accordance with Graduate School policies.
Percentage of time	15

Duties/Responsibilities	Provide guidance and counsel to students, faculty, and staff as needed regarding degree requirements and related procedures/forms.
Percentage of time	5

Duties/Responsibilities	Various other tasks as assigned, including assistance with Graduate Commencement twice a year and Graduate School orientation once a year.
Percentage of time	5