Administrative Assistant

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000.00 - $75,000.00

Position Summary

The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology.

Performs diversified clerical duties related to the operational needs of the division, which may include, but are not limited to: handing medical staffing credentialing; managing on-call patient service line; keeping inventory and ordering supplies for the division, answering telephones, scheduling patient appointments (clinical and research); managing EPIC schedule template; scheduling meetings; maintaining division files, patient record filing; taking meeting minutes; collecting payments. This role requires strong interpersonal and organizational skills and attention to detail.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits

Responsibilities

• Provides administrative support to operational leadership and clinicians.
• Performs administrative duties necessary to deliver quality patient care and experience.
• Key duties include tracking stock levels, placing orders with vendors, receiving and verifying deliveries, and communicating with internal division and suppliers.
• Assist operational leadership with the processing of physician and allied health applications for initial appointment and reappointment, including clinical education/training, board certification, and eligibility verification. This includes insurance (e.g. Medicaid/Medicare) documentation.
• Assist operational leadership with special projects, including license/document expirations and follow-up.
• Serve as the on-call telephone service point of contact, managing inbox, addressing patient inquiries, and providing information or redirecting as needed.
• Schedule appointments for patients.
• Acquire insurance referrals and authorizations for procedures and tests ordered by clinician.
• May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the clinician for the review and approval by the ordering clinician.
• May schedule surgeries/procedures or work in conjunction with Patient Care Coordinator verifying times with patients, preparing charts, pre-admissions and consent forms as necessary.
• Assist patients with enrolling in patient portal and completing pre-registration forms and questionnaires.
• Manage EPIC In-Basket and Pool to ensure patient care is met in a timely manner.
• Participate in revenue cycle processes.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience required.

Preferred Qualifications

• Two years of related experience.
• Word processing, basic Excel, data entry and other applications as required.
• Apply strong interpersonal and empathy skills to help patients and families feel welcomed, acknowledged, and engaged in the patient experience. Apply the same interaction style when communicating with providers and other healthcare workers in the organization.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.